At 3 0 6, I am calling this meeting of the DDA to order.
Can I have order? Um, roll call.
Gina Cavalier. Present. Tom Petzel. Oscar present.
Mike, we Hank Ris is excused.
Mr. Jackson is here. Mr. Vicar and Ms.
Mayor Stone here.
The band's back together again. You guys okay.
Um, can I get a motion to excuse absent members? Motion?
Thank you, Gina. Second. Second. Thank you, Tom.
All in favor? Aye. Any opposed? Motion carries.
Adoption of agenda. Can I get a motion to adopt the agenda?
So move. Thank you, Oscar. Second.
Second. Second, Joe. All in favor? Aye.
Any opposed? Motion carries.
Audience participation if anyone would like
to address the body.
Um, any items, please step up. You have three minutes.
It would not appear we have any
audience participation today.
Moving along, approval of the minutes.
Can I get a motion to approve the, uh, uh,
October 1st, 2025 DDA meeting minutes.
Motion to approve. Thank you, Gina. I second.
Second, Joe. All in favor? A. Any opposed?
Motion carries. We have no old business for item six.
Moving on. New business.
Um, I think we have Sheila from assessing department.
Thanks for joining us this afternoon.
Um, item A is a request for funding, uh,
for property tax appeals, uh, for Hallahan
and Associates pc, can you describe a little bit of
what we use, say Hallahan and Associates?
It's only for MTTs if they are required for DDA
Pro properties parcels.
Um, that's the only time.
Can I have you translate the, um, acronyms for Okay.
Any non assessors in the room.
All right. If they go to the Michigan Tax Tribunal,
if there's something that, that is a DDA related that goes
to them, that's the only time those fundings funds are used.
Um, we have our own pool for the rest
of the city type issues.
Um, but we think, we don't know
because we don't know what's gonna be filed.
But we think $50,000 should cover it if it,
and we may not spend that much.
Um, if something large comes up,
we would definitely come back
and say, Hey, we need your more help.
Can you speak to, maybe not year over year,
but on average, how many cases would be handled by Hallahan?
I don't. Or do you have to? I don't
Know. Check on that. Yeah.
'cause I don't typically do that.
I kind of got slotted in today, so, um,
I appreciate that.
I do know that we had,
Windermere was a great big one a couple years ago
and, um, that I believe it settled.
Um, uh, and it just depends.
We've been able to, uh, come
to terms without going to Hallahan and we do that
whenever we possibly can.
Um, and it's usually only large commercial type properties
that Hallahan gets involved in.
The rest are handled in-house.
So this is more or less a contingency fund Yes.
To be made available as those cases arise?
Yes. Thank you.
Are there any other questions or discussion on this item?
Quick clarification.
So this is not any particular
property at this point in time?
No, it's not. And those, those
that do come down here, I believe Tiffany
and Tom handle any invoices
or anything directly for Handle Hand.
Those aren't even handled by our office in assessing.
They're, they're the ones that check off
and make sure that it is a proper property for them
to be covering any case.
Tiffany, when they come to us, uh, uh,
after they've handled DDA tax issues,
do those come up on our list of bills
Council? Oh,
I'm sorry. Maybe that's a mark. Okay. Thank you Mark.
Thank Tiffany. Motion. Thank you. Gina.
Second support
for Michael. Roll
Call.
Ms. Cavalier? Yes. Mr. Wigan. Mr. Zamora? Yes. Mr. Petzel.
Mr. Jackson? Yes. Mr. V Carey? Yes. Mayor Stone?
Yes. Item B. Thank you.
I think that takes care of assessing Shaman.
Uh, request for funding desktop computers
for Gov connection.
Can you tell us a little bit about what these are
for and where they're going?
Uh, these are for, uh,
replacing all the computers at City Hall
and as well as court few over at court.
And this project is mainly
because, uh, windows 10, which most of our computers were,
uh, they reached end of life in October.
So for security reasons, they have to be replaced.
There were some that were, we were able to upgrade.
That's why we don't need as, as many.
But, uh, we do need to replaced, uh, most
of 'em here at City Hall and some over at court.
So this is out of a purchase of 50 50 laptops.
We anticipate 40 to be allocated
to replace City Hall Central processing units
and 10 to meet the needs over
at 37th District Court? That's correct.
But they're not allowed. They're desktops.
They're the little, I'm sorry. Misspoke. Yes. Correct.
Desktops? Yes. Okay.
For questions or discussions on this item? Yes.
Is there any use at all
for the computers, uh, coming outta service?
Well, there, they would have to be upgraded to in order
to, uh, meet, meet the security requirements,
you would have to upgrade 'em.
Uh, but we usually, we recycle 'em e-waste.
It's not, it's not cost, uh, effective to, uh,
reuse them or to try and upgrade
Them. No use maybe in
the schools or anything like that. Just
Again, you would have to upgrade them.
There would be cost to it,
so I wouldn't think it wouldn't be feasible to do it.
Okay.
When it's E-waste, does that open it up to other companies
to reclaim those
and repurpose those, upgrade those for a purpose or those?
We usually just the e-waste company, we, we give it
to them and they do, uh, they'll repurpose of 'em
or use as parts or things like that,
but that's totally up to the company that we give them to.
Thank you. Yep. Any additional questions?
Is there a projected lifespan on the new ones?
Like, will these carry us over
until possibly the new court system and such as done or?
So typically desktop computers or servers
or computers in general, or technology in general.
You have a life expectancy of about five years.
Usually after five years, you wanna start replacing them.
Thank you. Yep.
Can I get a motion to approve funding for the purchase
of desktop computers by gov?
Connections under source well contract
and the amount of $40,692 and 52.
Uh, 50 cents.
So Thank you. Is that correct?
Support. Support Oscar
Mr. Jackson?
Yes. Ms. Valier? Yes. Mr. Petzel? Yes. Mr. Zamora? Yes. Mr.
Wigan? Yes. Mr. Vicar? Yes. Mayor Stone?
Yes. Thank you.
Item C, uh, request for funding for City Hall
and Court wifi upgrades through Presidio Network Solutions.
Tell us a little bit about what this looks like.
So this is the upgrade for the wifi
between here as well as court.
The original wifi controllers
and equipment was put in when the,
when the building was built.
So it was put in around like 2006,
maybe a little after that.
So tho those devices have reached end of life.
You cannot upgrade them, you cannot
reuse them or anything like that.
You would have to totally do a overhaul of the wifi.
Uh, we just did a similar project
over at the community center.
We're putting in the same equipment
here at City Hall as well.
There was a question as to, again,
we're working on replacing the court.
Would this equipment be able to travel
and be installed in a new facility?
So again, the exp expect life expectancy
of these devices above five years.
After that, you wanna start replacing.
Now if the building is up and running by then
before then you could, you could take the aps,
the hardware part of it and,
and repurpose them on at the new building.
But obviously the wiring
and things like that, you, you can't take with you.
Other questions or discussion? Gina?
Um, it looks like there, um, is outdoor wifi here too?
Is that for City Square?
Yep. That's for the,
So that, that's a great service for residents
and workers to be able to sit in the park
and enjoy wifi and the park.
And then with this new wifi system,
you have the capability of ramping it up.
So if you have events with larger crowds, you'd be able
to turn on more aps
and allow a better experience for the end users.
That's great. Thank you. Yep.
Additional questions or discussion?
Seeing none. Can I get a motion to approve funding
for City Hall and Court wifi upgrade project
by Presidio in the total amount of
$214,364 and 56 cents.
Thank you, Tom.
All second. Thank you Joe.
Mr. Petzel? Yes. Mr. McCarey? Yes. Mr. Wigan? Yes.
Mr. Zamora? Yes. Ms. Cavalier? Yes.
Mr. Jackson? Yes. Mayor Stone?
Yes. Motion carries. Item D. Thank you Sean.
Um, request for funding
for Warren Community Center Conference room A upgrades.
Dave, you here to speak to it? Sure. Thank you.
Good afternoon everyone.
Uh, this would you mind is for directing the microphone.
Good afternoon everyone.
Uh, this is for city council's, uh,
conference room A on the first floor
at the community center.
Um, it needed some major upgrades.
We went through painted new carpet.
Um, these are for the technology upgrades
and a, uh, mounted sign behind where council will sit
and says City of Warren City Council.
Um, we're having a local company do that.
The rest of the stuff is technology upgrades so that, um,
the meeting will be recorded per DADA standards.
Uh, they want to have a TV out in the hallway so people
that can't be in the room would be able
to sit in the hallway and see it.
Um, and then they'll have two TVs in the room
that they can produce.
Um, whatever that needs to be shown
to the audience can also be shown.
Um, I think these are great upgrades for this and,
and needs to be done.
What questions or discussion on this item?
Hi, Dave. Uh, this is the room north of the auditorium?
Correct. Okay, thank you.
Any additional Motion Approve.
Motion to prove court by Gina Court. Support by Michael.
Ms. Letter? Yes. Mr. We? Mr. Zamora? Yes. Mr. Petzel? Yes.
Mr. Jackson? Yes. Mr. B Carey? Yes. Mayor
Still? Yes.
Thank you.
Uh, request for funding for a DA improvement package.
Priority one by, is it Dema? Yes. Dema.
LLC.
So we bid out the first package.
Dema was the lowest bidder.
Uh, these are the first four larger pack
or, uh, projects that we needed to get done.
Uh, the bathrooms over the police department.
The public restrooms are not a DA compliant.
It's a, a really large project
that couldn't be done in-house.
Um, same with the rest of the stuff.
Uh, the parking garage at City Hall, that ramp over there.
We have somebody trip on that step.
I can guarantee you at least once a
month, if not once a week.
So that's, that's been a problem that we've been trying
to get fixed for a while.
Um, these are just, they've all been bid out.
Desa is a great company. I think this is a great use
of the DDAs funds.
And it's in alignment with the, it's in alignment
with the draft a DA transition plan.
Correct. Is in the process of being finalized? Correct.
Okay. What questions or discussion? Yes.
Would you pass Greg, the microphone?
Is there ever any state
or federal funding for a DA related items?
That seems, I heard
We did get some money from, uh, uh,
through the HUD program.
Um, that money's being used through the parks
and rec department over at Homage Park.
This, it'll, we should be using that in the spring.
That's quite in process intensive.
It had to go through community development block grant.
Um, we, we use that money through them, uh,
on one big project over there.
So no opportunity to apply for,
We've applied for, I I check that, that site once a week.
We have that, uh, the MI there. What is the, uh,
My Grants, my grants MI grants.
I check that site every Monday morning.
That's the first thing I do when I get here.
And, uh, look for new, new grant opportunities
and I that check state local private grants.
Um, and we, uh, we are looking for all the money that we can
to make all these funds or get all these funds.
Yeah. What kind of upgrades would this entail?
Uh, this one is bathrooms.
Uh, the community center is, uh,
the bathrooms as well.
Um, city hall I, like I said,
is a parking garage civic center south.
Um, we have that beautiful a DA compliant, um,
playground out there.
But the story time path
around the playground is not a DA compliant,
which I don't know, it kind of boggles my mind,
but we needed to fix that path so
that park can be fully enjoyed.
Wider paths.
Ramp. Yeah. It's not wide enough to get a, a wheelchair.
It's not wheelchair accessible.
And it was gravel, so it's not even, so it,
and it holds water in some spots
and it's, it was just, it wasn't designed
to be an a DA path in an a DA park.
So I don't, I don't
understand that, but we're trying to make it.
Right.
Thank you. Additional questions or discussion?
I don't know if you guys have visited that park,
but it is a, a true job of this city.
It really is. That, that play structure is amazing. It does.
A lot of people take advantage of it.
It's fully inclusive. Absolutely.
Okay. Can I get a motion move? Thank you. Greg.
Support for Michael.
Mr. Jackson? Yes. Mr. Jackson? Yes. Mr. Wiggan? Yes. Mr.
Cavalier? Yes. Mr. Petzel? Yes. Mr. Ura? Yes. Mr.
Mcc? Yes. Here still?
Yes. Thank you all.
Thank you. Um, next up, request for funding.
Chicago Active Mobility Connector.
That is the bridge that would be spanning from Chicago Road,
uh, property to Warren Community Center property for, uh,
ease of, um, mobility and safety. Correct.
If I may. So yeah,
we just had a meeting this morning about this.
It's kind of exciting.
There's, this project will encompass putting a, uh,
a crosswalk over Chicago Road.
So all of the, the neighbors on the south side of,
of the red run will be able to get to this, this property.
And then the bridge will take 'em over the red run right
to the community center.
Uh, the exciting thing is, uh,
we got a $1.25 million grant for this.
So the overall project to be,
we're thinking about $2 million.
So we have budgeted at the beginning of the year,
a million dollars for this project, hoping
to get at least a million in grant money.
We got one point little, almost 1.3 million in grant money.
And so this is the engineering, uh, that will, uh,
the first step before we get site plan approval
and then go out to bid.
Thank you. What questions or discussion on this item?
Gina? When we, when we were talking about, um,
the last time we talked about this project
and you were looking at, um, applying for the TAP grant,
there was some discussion about whether it would be a wider
bridge or a narrower bridge.
Um, is this the wider version?
Yes. Uh, yeah. It, it has to be.
The TAP regulations are, it needs to be 14 feet
and, uh, we could have got away with I think 10 or 12 feet.
Um, but in order to get the grant, uh, it needs
to be 14 feet.
And so we're, we're engineering.
We'll have another meeting on this
and the, the engineer will come
and report to the bo the body
and show us some nice pictures.
But we're hoping to have maybe a half a dozen
little parking spots.
And then the trail will lead from the other side of Chicago
to a sidewalk that'll then take to the bridge.
And over
This. I I think that
there's a, a lot of people on this board
who are very excited about this project
and a lot of people in the neighborhood
who are very excited about this project.
Um, if there's any opportunity to look at how this fits
with other enhancements to the community center
or to the, you know, complete streets on Chicago Road
or whatever it is, um, that's something that I would love
to volunteer to, to help explore.
Fantastic. Um,
And I, I, I will say too, like right now when it starts
to get dark, you know, people, I I,
I bought my house when the community center was under
construction and I can see the community
center from my kitchen.
Um, people were using the path around it
before it even went all the way around.
So if there's any opportunities to maybe light that path,
when we look at, you know, mobility
and, you know, people trying to be active
as it gets dark really early, um, you know, that could be a,
a great enhancement to the, to that,
you know, community job.
That was part of our conversation today.
Fantastic. Great to hear. Like me. Wanna comment.
Just, Uh, congratulations on the grant.
You put a lot of time into it
and we've been waiting a long time for the city to get that.
I know in conversations in the community, it is something
that has been asked about frequently and for a while.
And so happy to have that restored.
And as part of the bigger active mobility plan
that's being rolled out,
It's been presented to the planning commission
and it's, I would think been passed through to,
Um, the
final
commission. Is that
Right? It was at
planning commission and we had a public hearing.
There's a few edits that will be done to the plan
where we just met with them today.
So there's a few typos and a few changes.
Um, swap out for a few updated images,
but then it'll move on to city council for final adoption
And this will be the first major improvement.
And establishing that. Anything to add Tina?
No, I was just up here if there's any questions. So, yeah.
Tom covered it. Any other questions or discussion?
Seeing none. Can I get a motion?
The motion? Thank you, Michael. Second.
Support. Support from Oscar.
Mr. Wiggan? Yes. Mr. Zamar? Yes. Mr. Petzel? Yes. Mr.
Valier? Yes. Mr. Jackson? Yes. Mr. Mc? Yes. Here?
Yes. Item G. Commissioner McAdams.
I see. Um, we have a request for funding for
cellular dialer A and B alarm systems.
Um, this is radios related. No.
Good afternoon. The, the cellular dialer is part of the,
um, the, the fire alarm system.
It, you have to have a, a cellular dialer in, in the event
of a failure of the landline to call, uh,
the re the central dispatching center that we must have to,
um, call in an alarm to our dispatch by code.
It has to be a cellular dialer that's independent of
the landline dialer.
And in that way it guarantees transmission of a fire alarm
at the fire station so that we don't burn one to the ground.
I appreciate that. Yes.
We don't want to ruin our investment.
What questions or discussion on item G?
And it's identical to the one
that was installed at station five.
Yes, there are
The thing we've ever had.
Yes, it is. Did I hear motion on that?
Yes. I'll take it from Craig second.
Yes. Support from Joe.
Mr. Jackson? Yes. Mr. V? Yes. Mr. Yes. Mr. Za?
Yes. Mr. Patson? Yes. Ms. Cavalier? Yes. You still?
Yes. Thank you. Thank
You.
Parks and Recreation request for funding for a drone
for display for the tree lighting
ceremony coming up in December.
Welcome, Mr. Spiller.
Thank you. Uh, dear Board member. Uh, thank you.
Uh, this, uh, we're excited to, uh, introduce
for this coming, uh, ceremony,
which will be held on Saturday, December 6th.
Uh, we have an opportunity to do a drone show
by using our existing, uh, vendor entertainment vendor, uh,
Carrie and Paul Group, uh,
bringing Great Lakes Drone Company.
Uh, they'll be flying off a hundred, uh,
synchronized drones into the sky making designs.
Uh, it adds a brilliant thing to our, uh, event.
It's a wow factor. The good thing about this, these, uh,
drones especially, is that they're,
they're a lot more durable.
They can fly in light snow and up to 25 mile an hour winds.
And then, uh, flip side of that, if in the event
that the event has to be canceled due to high winds or
because of weather, uh, this thing could be extended
into the either the Cold Rush or the Birthday bash.
So we're not gonna lose our
investment if we go ahead with this.
Um, uh, it's come out to be right now
where we think, uh, not to exceed.
It says 15,600 won't exceed $16,000.
Great. Questions on this. Wanna pass Jill the microphone?
Can we make sure that goes over the Cadillac
dealership on Vandy?
It definitely has to go that way.
'cause I, I know that a lot of people sit
and when it's cold in the atrium, so Well not,
we won't have as many people
participating if it's going this way. Definitely.
Is this comparable to what we pay for the birthday Bash?
Yes. And
Are you gonna have a music component
to this too, along with it?
Yes. Yes. Some band or some type pipe music.
We'll go with it. Fantastic.
Oh yeah. Uh, you have,
Yeah, it automatically comes with that
and then we'll be able to pick out different designs
that will be more Christmas related theme as well.
Hey, Heather? Yep. I just wanted to interrupt.
Jason Spiller is our new parks and Rec director.
We'd like to welcome him to Warren.
I apologize. Absolutely.
Thank you. Appreciate that.
Welcome. Thank you.
Uh, I know I'm very excited about this.
I think it'll be a nice addition to the beautiful production
that is the tree lighting event,
and I think people will be excited
to see something new, new addition.
Any other questions or discussion? Can I get a motion?
So, move Oscar. Support. Support. Support. Tom.
Mr. Zamora? Yes. Mr. Petzel? Yes. Ms. Valier? Yes.
Mr. Jackson? Yes. Mr. GaN? Yes. Mr. Decar? Yes.
Yes. Uh, item eight. Thank you.
Approval for the list of bills.
Any questions or discussion on these items?
Mark, while they're looking that over, would you speak to,
um, the
Question from the last list of bills?
Okay. At the last meeting, there were two
contracts that were approved.
One for liquid web and for web hosting services,
and the other one for, um, infrastructure upgrades.
And I was asked to determine whether those
were all DDA eligible costs on the liquid web.
Again, it's a web ser service,
it encompasses the whole city.
There really isn't a good way to break that down as far
as allocating it from one department to another.
I did point out that we've been paying that
for the last eight years, but I mean, not that
that's legitimizes it, but, but, uh,
and it's a relatively minor cost.
The other one you're talking close to $1 million.
That's both hardware and installation cost. That one?
Uh, actually both of them.
The liquid web payment is on the list of bills.
There is a payment to Presidio, which most
of it relates to this contract.
So we asked the contractor
to break those costs down by location.
So we could charge like if,
like if it's at the water department,
the water department pays for it.
Um, there's, there's several different areas
that they have it broken down to.
Um, and the DDA is gonna front the cost on that.
We actually have, the contract was revised to
a little over $967,000, 654
that we determined to be DDA eligible.
But that all depends on the final breakdown.
What, you know, these are estimated costs.
The contractor will provide us with the information by site
as the installation progresses and we'll break that down
and charge the other departments
or other funds as appropriate.
And I'll give you a final accounting on
that when the project's done.
Thank you. Question to that.
Which, which sites did you determine are
DDA eligible? There's
A list on the back of the, um, on the backside
of the paper that has the, yeah. DA
Including all of the fire stations.
Gotcha.
We, we didn't, I mean like the new fire stations,
we all, we're all paying through the DVA,
but the logic same.
We figured the logic applies to all the fire stations
as long as the service areas cover the DDA district,
which all of them do that.
Those are DDA eligible expenses.
Thank you. Any
questions or discussion on
List of Bills?
Seeing none, can I get a motion?
No Motion. Thank you. Joe Support.
Thank you. Michael. Mr. Gary? Yes.
Mr. Lee? Yes. Mr. Zamora? Yes. Mr. Petzel? Yes. Ms.
Cavalier? No. Mr. Jackson? Yes. Mayor Stone?
Yes. Um, for the good of the order, what do we have?
I'm very much looking forward
to our Veteran's Day appreciation breakfast,
which will be Friday out in the atrium from 9:00 AM
to 11:00 AM.
Uh, we appreciate Emerald Business Park
for being the presenting sponsor on that.
Um, we look forward to honoring
and celebrating the veterans of our community.
I hope we have a solid turnout for that.
Um, Warren Civic Theater, uh, along with Parks
and Recreation presents Beetlejuice Junior.
It is their fall production.
It will be November 7th through ninth at, uh,
community Center Auditorium, uh, Friday
and Saturday at 7:00 PM Saturday
and Sunday at 3:00 PM Their productions are fantastic.
It's good to come out and support.
Um, Warren Garden C Club is meeting Wednesday,
November 12th from six
to 8:00 PM at the Warren Community Center cafeteria.
I'm sure they're planning for what comes next.
They do fantastic work.
Um, our Senior Citizens Healthcare Care seminar
will next be held December 10th.
Mark your calendars. Save the date here at City Hall Atrium.
The topic of conversation is coronary artery disease.
It'll help keep our community healthy.
And Warren Symphony Orchestra just held their Halloween
harmonies presentation.
Their next performance will be November 23rd.
That's on a Sunday at 3:00 PM
with the sea theme of across the sea.
So we hope the community comes out and participates.
Lots of good things happening here. And more about
Our tree lighting. Again, December,
December 6th, 5:00 PM tree
lighting, um, ceremony.
Uh, lots of entertainment to be, had more,
more information to follow.
Mark your calendars.
Uh, any other announcements,
things happening in the community?
Seeing none, our next DDA regular meeting
is scheduled for Wednesday,
December 3rd, 2025 at 3:00 PM back here.
Can I get a motion to adjourn?
Thank you, Joe. All in favor? Aye. Motion carries.
Thank you.