Good evening.
Welcome to the City of Warren Planning Commission meeting.
It's seven o'clock. Please
stand for the pleasure of
allegiance. I pledge allegiance,
Allegiance to the flag of the United States of America
to the republic, which is stands, one nation under God,
indivisible, with liberty and justice sprawl.
Roll call please. Commissioner Anser
Present. Commissioner
Eyy Present, commissioner Hollow present.
Commissioner Hawk. Commissioner Mario is present.
Commissioner Beki present. Commissioner Smith
Present. Any need
a motion to excuse Commissioner Hawk this evening?
Mr. Chairman, I'll make a motion
that we excuse Commissioner Hawk support.
There's a motion by Commissioner Dza.
Support by Commissioner Ansar. All in favor? Aye. Aye.
Any opposed? Approval of the agenda.
A motion to approve the agenda chair.
Motion to approve. Oh, you okay.
I make a motion to approve the agenda.
I'll second that. Okay.
There's a motion by Commissioner Hollow, supported
by Commissioner Morey.
All in favor? Aye. A. Aye. Any opposed?
Approve of the minutes of December 1st, 2025.
Chair. I make a motion to approve
the minutes from December 1st.
Support Maury. There's a motion by Commissioner Hollow.
Support by Commissioner Maury. All in favor? Aye. Aye.
Any opposed? Um, I don't.
I'd like to recognize our ex officio, uh, Councilman Newnan.
Good evening, sir. Item number six. A
Item number six, A site plan
for revised parking lot layout, adding new parking spaces
and landscaping boulders.
Located on the south side of 10 Mile Road,
approximately 200 feet west of Ryan Road.
3 9 3 0 East 10 Mile Road, section 30 Mark Dani
and High Tech Collision in Zha,
Kasha A one parking lot maintenance
PSP 2 5 0 0 3 8.
This was postponed from September 22nd, 2025
and November 17th, 2025.
Thank you.
Thanks. Mad Second, is the petitioner here this evening?
Yes. Can you come up to the podium please
and tell us a little bit about your project?
Good evening. Good evening.
My name is Michelle Perry Sargent.
I'm with John Tego Architects, um,
representing Mark Janni, um, here.
And we are presenting a site plan
for approval that shows, um, some new parking
and, um, outdoor storage
in an already existing fenced area
and asking for it's, I believe,
three variances that are listed.
Okay. Thank you. Correspondence,
Correspondence, taxes, current engineering.
Preliminary review
of this site yelled at no comments from the
engineering division zoning.
A DA parking should be 16 feet,
can move fences three feet south.
At and t at
and t does not have any objection to the proposal.
Comcast. In response to your utility request for the
above project, please refer to the task map for the location
of Comcast, CATV and fiber facilities.
Aerial cables are highlighted in orange for fiber
and yellow for Cokes.
Cable underground is highlighted in blue for fiber
and green for Cokes cable.
If we can be of further assistance, please feel free
to contact us by email at
CCC utility request@teamsigma.com.
DT e DT Electric Company has received
and reviewed the site plan for revised parking lot layout,
adding new parking spaces and landscaping boulders.
DT Electric Company has no objection in relation
to the site plan for revised parking lot layout,
revised parking lot layout, adding new parking spaces
and landscaping boulders impacting 3 9 3 0 East 10 mile
road section 30 for the site plan provided.
If you have any questions, please do not hesitate
to contact me at
5 8 6 7 8 3 1 9 7 8
MCDR McComb County departments of Road MCDR has received
and reviewed the enclosed preliminary review
for the preliminary plan for the above reference site.
MCDR has no objection
to proposed development at above-mentioned site.
If you have any questions, please feel free
to contact me at the phone number
above (586) 463-8671
MCPW, the Macomb County Public Works office.
M-C-P-W-O has reviewed the site plan
for the project reference above
and has determined the proposed site disturbance is less
than one acre
and will not require a stormwater review from this office.
If no objection letter is required,
please forward your request to
Wesley dot john@mccombgov.org. Thank you.
Thanks Madam Secretary.
Planning Department's recommendation
Is recommended. The
site plan for rev revised parking lot layout,
adding new parking spaces, landscaping boulders,
and open storage of service vehicles
and trailers be approved with the standard conditions
of the planning commission
and more specifically, number one, five copies
of revised site plan shall be submitted
indicating the following.
One A, add the location map to the site plan one B.
The total square footage
for the seven outdoor storage spaces
equals 2,240 square feet.
The site data chart indicates a total outdoor storage area
of 4,170 square feet is unclear
where the additional 1,930 square feet
of storage is located.
The plan shall clearly identify the storage areas
requested one C.
The accessible parking space shall meet the van size
requirements, 16 feet and width per a DA requirements.
One DA note shall be
provided stating all lighting on the site shall be shielded
and not encroach upon abiding properties.
The light fixtures pull
and base shall be no higher than 20 feet
as measured from the top of the light fixture
to the bottom of the base.
At ground level, all glares shall be eliminated
from all light fixtures.
Upward directed lighting shall not be permitted.
One e plant, two deciduous trees in the lawn area east
of the parking lot planning staff suggest either Eastern red
bud or service berry trees add the trees to the site plan.
Number two, the following variances may need
to be obtained from the zoning board of appeals prior
to the release of the site plan to the building Division
two A To retain the 15 foot front setback,
that's 10 mile road.
The minimum setback in an M two zoning district is 50 feet.
Two B to exceed the allowable amount of open storage
1,440 square feet
and two c
to retain the gravel surface in the rear in the open storage
area, if approved, the variances shall be added
to the revised site plan.
And number three, a performance bond in the amount
of $2,760 shall be posted according to the estimated cost
of $92,000 by the petitioner.
And we have a note that the Planning commission currently
retains a performance cash bond in the amount of 2,500
as a guarantee for site improvements.
This is, this is for the now expired 2008 site plan.
Once the new bond is posted, this old bond can be released
and this ends the recommendation.
Thank um, Madam Director, this is a public hearing.
If there's anyone like to speak on this item, please come up
and you'll have three minutes to speak.
State your name and address for the record.
I see none. I need a motion
Commissioner chair.
I make a motion to approve with discussion.
There's a motion by Commissioner Hollow wadi support
supported by Commissioner Duhe discussion.
Okay. Can the petition step forward please?
Good evening. Good evening. Okay.
Just I have a couple, two quick questions.
Uh, one mainly is why do you need the, uh, more parking?
I'm just kind of curious
In front the parking in front.
Why are You That was a request from the city.
It's right now it's gravel.
So they've, um, sent a letter to the petitioner
and asked to for it to be the hard surface parking.
Okay. So we were showing that.
Okay, understood. And what did,
what are you gonna be storing on your grounds
that you need of cars?
Storage. I mean, I see like some of the pictures,
there's like, looks like paint containers
or something by the dumpster.
Yeah, those are old photos there.
There's a new business that has, um,
that's what's triggering this that has come in
and they are a small, um, paving company.
So what they need to store in back is their service trucks
and trailers with their paving equipment.
Oh, so that's what's, that's what
Will be No, no paints open
storage or, or anything like that?
No. Okay. Thank you Chair. Thank
You. Any anyone
else?
Mr. Chairman? Go ahead.
Uh, question, um, uh, the,
the boulders, are they there? They're not there.
They're not there right now.
There's some bumper blocks there,
but from the gas station people drive across the, um,
the grade there and cut into his property.
So the city had asked if we would place those there
to prevent the drive through.
Fair enough. People coming out of their shell station.
Mm-hmm. Alright. Thank you Mr. Chair.
Thank you. Anyone else like to speak on this item?
Yes. May I please?
Um, as you said, you know, uh, it's gonna be a new business,
like a truck and trailer storage place.
I'm sorry, As you said, you know, it's going
to be a new business normal collision shop, right?
They're both businesses are gonna, are at the property.
Um, the collision shop is, he's getting ready to retire,
but he's still operating out of there.
But it's, um, he only uses the interior of the building
where the paving company would like
to use the outside storage.
So at the same time, there will be a collision shop
running and also there will be, um, trucks
and trailer they will park there?
Yes. Okay.
So 10 Mile
and Ray is kind of one
of the hard spot for the accident.
I still remember that probably 2022 there was two accident,
dead accident and one spot that spot dead
and one of them, uh, badly injured.
So that was only my concern that if a truck is parking,
you know, a truck and trailer always coming out, I,
I know exactly the location like next to the gas station.
Mm-hmm. Uh, probably the mobile gas station 10 Mile
and Ryan, that's one of the bad,
but I'm only worried about this traffic thing.
So if truck is coming
and do you have any idea that, uh, like, you know, how,
how open those truck and trailers gonna, you know, come
and Park, park there?
Are they just in the morning daily,
The trucks, they only go out in the morning.
Mm-hmm. And they come back at night.
There is no other traffic.
Do you have any idea how many truck? Um,
There are six trucks and six trailers.
12 of them. They will come every day morning
time and they'll leave.
Eh, eh, like, you know,
every day they'll morning time they'll leave
and they'll come back again.
Eh, after like 6:00 PM Yeah. There
Is no confusion. There is no,
Yeah. Yeah. They leave
in the morning to go to the, to their jobs
and then they come back at, at the evening.
The body shop. Right now I only do like one
or two cars a month.
I'm, I'm, uh, by myself. I want to go.
So I'm gonna stay there until it's gonna sell
My only concern about traffic because Ryan
and 10 Mile, it is, uh, one of them, um, spot that a lot
of accident happened there
and few of them was deadly accident.
Great. Thank you
for information. You're welcome. Mm-hmm.
Thank you. Anyone else? Chair requirement?
Hold one second.
Okay. Okay, go ahead. I'm
Sorry. Yep. Um,
one of the recommendation mentions
that you are supposed to require a, um,
variance from the ZBA.
Um, I think there is a confusion on the
how many square feet of variance.
So what is that amount? Do you know? It's,
It's, yes, it's the 4,170
because that is the entire fenced area of the back.
Their calculation is based on what I showed as kind
of like rectangles for the trucks and trailers, but
because of circulation maneuverability
that they're gonna need, um, you know,
they have paving equipment that sits on the trailers.
I'm sure sometimes it's gonna come off
and sit on the ground until they,
you know, move things around.
We'd like that entire back designated as outdoor storage.
Um, so according to
and let the maximum permitted
for open storage in the site is 1,440
and you're requesting 4,170.
So that's like what, double the amount?
Yes. Okay.
Yeah. If not a little bit more,
but it's already, it's an existing fenced area
that we're requesting to be designated that.
And you currently have and you're adding the landscaping
and everything in there?
Yeah, we're we're doing the rest
of the conditions that they're asking for.
Okay, thank you.
And honestly, actually, now that I think about it,
they're, one of the conditions is they're asking to move
that fence three feet south that will decrease
that outdoor storage area by three feet,
by whatever the length is of that.
Okay. Thank you. Alright.
Thank you ma'am. Um,
two, two questions.
Um, do you agree with all the recommendations
We do And you see that they dropped the bond
or the bond is 2,500.
2,500 was the bond of the old,
um, item.
So you understand that once the new bond, which is 27 60
gets accepted, then the,
you can get a release on the old bond.
Yes. We understand. Okay.
What are your hours of operation?
Hours Of operation?
Uh, nine till five,
9:00 AM till 5:00 PM
That the truck's coming in and out
and everything like that also? Uh,
No, actually that was my hours.
His hours. It is like, uh,
seven 30 in the morning, eight o'clock.
Depends on the weather until, you know,
like maybe 7 30, 8 o'clock at night.
Depends on the weather.
Yeah. Okay. All right, sir. Um,
my other question has been answered already.
So if there's no other,
Mr. Chairman, if I
can for a minute, um, if you have to move
that fence three foot south,
then you're adding to it.
You're not subtracting square footage
Going in?
No, it's going in.
Yeah, it's going to, the south is towards the rear of the,
uh, property.
Right. So it's not going get more.
We're shrinking. Yeah, we're shrinking
the outdoor area then.
So you're taking that fence three feet north?
No, No.
That's where I'm confused a little bit. Yeah,
He's on, he's on the south side of, of 10.
Yes, yes, yes. No, I know exactly where he is at.
But, but if he goes south three feet from there,
then you're adding to the parking area.
To the parking area.
We're taking away from the outdoor storage area.
Oh, we're, we're adding Yes.
Commissioner, um, it, they're moving that the top
fence line that's in the beginning of the storage area.
Right. It'd be moving south
because the recommendation is to move it south to add the
size that's needed for the accessible parking space.
They, they're missing a few feet.
Three feet, so they need to move it down
so they can add to that.
Okay. That width for that van accessible
Space. I, I was,
I confused that fence
with the fence at the back of the property.
Okay. No. Which is the south side. Yes. Alright.
Thank you Mr. Chairman and thank you.
Thank you. Um, there was a motion
by Commissioner Hollow wadi supported
by Commissioner dse roll call
Commissioner Hollow Wadi.
Yes. Commissioner dse.
Yes. To approve Commissioner sir?
Yes. To approve Mor votes. Yes. Commissioner Berke?
Yes. To approve Commissioner Smith?
Yes. To approve. Good luck with your project. Thank you.
Thank you. Have a good, have a good holiday. Thank too.
Item number six B.
Item number six B site plan for open storage of trucks,
trailers and rock salt bin.
Located on the south side of 11 Mile Road. I 6 96.
Service drive approximately 520 feet west
of Burnett Road.
1 4 1 5 6 11 mile road section 24.
Siri D sorry for misspelling.
Um, mispronouncing that East 11 mile road.
LLC Jacqueline Siner,
east 11 mile 11 mile mile.
L-L-C-P-S-P 2 5 0 0 2 3. Thank you.
Good evenings. Good evening.
You wanna tell us a little bit about your project please?
Uh, yep. So it's in, uh,
we had recently purchased the property.
Uh, we have a, uh, landscape
and snow removal company, uh,
that we're gonna be running out of the, uh, location.
Um, and we're looking to, uh, get, um, additional, uh,
parking, uh, along with, uh, the approval for the, uh,
for the, uh, rock salt in.
Okay. Uh, correspondence.
Correspondence, taxes,
current engineering preliminary review
of this site indicates
that planning commission approval should be contingent upon
the petitioner's compliance with the following conditions.
The provided legal description doesn't match
with the Macomb County personal records fire.
In response to this site plan review for 1 4 1 5 6 11 mile,
the fire department doesn't see any issues
that would affect our operations.
At and t at
and t has a lot
of facilities on this property servicing the cell tower on
the south end of the property
and the existing, existing building.
I do not think there would be any issues
with the proposed open storage plan,
but please ask the petitioner
to contact me if there are any conflicts.
I'll get them connected to the correct engineer
to discuss options.
Comcast, Comcast has facilities that are in conflict
with this request.
In response to your utility request for the above project,
please refer to the attached map for the location
of Comcast, CATV
and fiber facilities io cables are highlighted in orange
for fiber and yellow for Coke's.
Cable underground is highlighted in blue for fiber
and green for Coke's cable.
If we can be of further assistance, please feel free
to contact us by email at
CCC utility request@timsigma.com.
T-E-D-T-E Electric Company has received
and reviewed the site plan for open storage of trucks,
trailers, and rock salt bin
DT Electric Company has no objection in relation
to the site plan for open storage of trucks, trailers,
and rock salt bin impacting
1 4 1 5 6 11 mile section 24
per the site plan provided.
If you have any questions, please do not hesitate
to contact me at
5 8 6 7 8 3 1 9 7 8
MCPW.
The Macomb County Public Works office
has reviewed the site plan for the project reference above
and has determined the proposed site disturbance is less
than one acre and will not require a stormwater
review from this office.
If a no objection letter is required,
please forward your request
to Wesley dot john@mccombgov.org.
MO The site access is on MDOs, ROW.
Any work driveway modification, sidewalk work, uh, water,
main tap, sanitary tap drainage,
and et cetera on MDOs right away
or changes to the drainage system
that may impact MDAs system will require a
permit. Thank you.
Thank you. Uh, planning department's recommendation
Is recommended that the site plan for open storage
of trucks, trailers,
and a rock salt bin be approved with the standard conditions
of the planning commission.
And more specifically, number one, five copies
of revised site plan shall be submitted
indicating the following.
One A, the R one P district, the north 40 feet
of the property shall be corrected and shown on the plan.
One b. A note shall be
provided stating all outdoor retail sales
of items shall be prohibited on the site.
Number two, the following variances may need
to be obtained from the zoning board of appeals prior
to the release of the site plan to the building.
Division two A.
The existing building may need a variance
for the west building setback
of 5.9 feet when the side yard setback is 60 feet
to B to allow 8,770 square feet of open storage
and if approved, the variances shall be added
to the revised site plan.
Number three, a performance bond in the amount
of $540 shall be posted according to the estimated cost
of $18,000 by the petitioner.
And according to the note,
the Planning commission requires a minimum
$1,000 performance bond.
Therefore the bond shall be, um, $1,000.
And this ends the recommendation.
Thank you Madam Director. Mm-hmm.
Uh, this is a public hearing.
If anybody would like to speak on this item, please come up.
State your name and address for the record
and you'll have three minutes to comment.
Seeing none will turn it over
to the commission. Need a motion?
Mr. Chairman, I'll make a motion that we approve, uh,
the site plan for open storage of trucks,
trailers, and rock salt.
Uh, six beep or the recommendation of staff
Support more.
Does a motion by Commissioner Ddue
supported by Commissioner Morey?
Any discussion,
Mr. Chair? If I may?
Yeah.
Um, and then this is probably a question more for Michelle.
Uh, with the, in the correspondence when the engineering
department mentioned the legal description doesn't match,
so is that something that's been corrected or
Sometimes they just give a real general response.
Mm-hmm. And it could mean that it doesn't say it's wrong,
but there might just be something that's
not exactly the same as the,
the rec the legal description of records.
So they'll need to look at their plan
and if need be, we can, you know, talk to the
engineering department to see what it is.
But it doesn't state it's wrong,
but it just be, could have a minor change
or minor difference that they may need to, to adjust.
Okay. With the rec with, based on their comments
With that. Uh,
if we go to Comcast, it mentions that I don't, uh,
it mentions that Comcast has facilities
that are in conflict.
So I know I didn't really see anything mentioned
in the recommendation.
So is the petitioner supposed to get back with Comcast
and figure out what's in conflict
or how does that work? Yeah,
I mean, really these, these comments, they will need
to address these, these are the comments we received
during correspondence.
Um, and so they will need to reach out to Comcast
and get that, you know,
resolved if there is, if there is a concern.
'cause this request is for storage, so they may in,
it may not be an issue in the end,
but they will need to reach out and,
and, um, address any of these additional
comments we received in this process.
And we don't have that included in the recommendation.
Um, it's part of the additional comments.
It's, it says, um,
I mean we include it in the recommendation, all the comments
that we've received, and so they received these too, also,
um, as additional items that will need to be addressed.
Okay. Yeah, no problem. Thank you.
You're welcome. That's all.
Anyone else like speak, do the petitioner. Good evening.
You can come up chair.
What are your hours of operation there?
What's that? I'm Sorry. What are
your hours of operation?
Uh, the hours of operation are,
are typically nine to five.
But obviously if there's a, uh, you know, if there's a, uh,
snow storm going on, uh, then, you know, we have to, uh,
you know, respond within, uh, you know,
essentially one hour of a snow storm.
Okay. Uh, I noticed in our photos that we took
of the area, there's a couple buses in there.
What are the, what's the idea with the buses? Uh,
The, the buses are being removed.
They're, uh, they're not owned by us.
Okay. So you, are you new owners on this? What's
That? I'm sorry? Are you the new owners?
We or the new owners of the property? Not the buses.
Okay. Okay. Um,
the gentleman Sre,
how do you pronounce his last name?
Sergey. Uh, as a first name. Last name is Ky.
Okay. Thank you for that clarification.
I probably won't, he would've pronounced it, but thank you.
No problem. Um,
all right, if no else has questions, that was a motion
by Commissioner Ddue support by Commissioner Morey.
Commissioner dse? Yes. Commissioner Morrie votes? Yes.
Commissioner Anza? Yes. Commissioner Hollow? Yes.
Commissioner Beki? Yes. Commissioner Smith?
Yes. To approve. Good luck
with your project. Thank you so much.
I appreciate it. Have a good holiday.
Have happy holiday to you guys. Thank you. Thank you.
Item number six C,
Item number six C site plan for a convenience store
with gas station located on the northeast corner of Mount
and 13 mile roads.
Three one one ten four Mount Road section four.
Michael Wigand and Gazebo real Estate.
Josh Ton and agree.
Convenience number one L-L-C-P-S-P
2 5 0 0 5 0.
Thank you.
Is the petitioner here this evening?
Good evening, Mr. Chairman.
Madam City attorney and fellow commissioners Cecil St.
Pierre on behalf of the seven 11 Speedway Group,
you know, I have a legal question.
May I, this is, there's only six people, right? Right.
And so that makes like getting five
and approval tough odds, right?
Number one. But is it also true that I would need
to have five votes to vote against me in order
to be a valid rejection or
otherwise it's automatically tabled?
'cause I remember the one time I sat up there,
I think Mr. Smith, he asked me the question
and he said, uh, this was the very question in regards
to the number of votes based on the people that we had.
And if I remember correctly, I ended up for some reason,
checking it out before you asked me the question.
And lo and behold I could answer it.
And I remember it being just that
if memory serves me correct, listen,
I'm getting old. Who knows?
Ma, Madam Secretary. I mean attorney.
You want to address, address that memory
Is good, Mr. Stier.
Is it five votes are required
or there's an automatic table?
However, the board amended the rules
so there's no longer the right
to table if there's not a full board.
So I, I couldn't have, I can't answer a tabling.
I have to go through with the
Mr. Stier. You could
ask the matter, you could ask
for the matter to be tabled, but it's not automatic.
Okay. The tabling would not be automatic.
Uh, can I, can I ask for a tabling at any time?
What about, what about a postponement? Um,
Let me, can I just confer with the, um,
Good evening. Good evening.
Um, I think we choose with this amount
of voters to table,
but we would like the opportunity to still have a,
a discussion and just go over the project
so we can address any comments or concerns.
Um, well usually when we have a motion to table,
we don't have any discussion or postponed on it.
I thought it was an honor request myself.
Uh, just one moment please.
May I ask a question to our attorney? Mr. Chair?
I have a question, uh, to our attorney, um, if we continue
and if we don't get five vote,
it automatically postponed if I'm not wrong. Yep.
Alright. It's automatically,
it's automatically postponed if I remember correctly.
If, if they don't get the five boot,
it automatically postponed, right?
Automatically tabled, correct. Yes. Automatically tabled.
I just wanna clarify this.
I rolling the dice. Okay.
Um, I already, I'm gonna indicate what what we have here.
Okay? Okay.
We have a, uh, M1 industrial site of memory serves me.
Well, I'm saying my memory again,
but if someone else knows it wasn't me that I was told,
but I believe it's either M1 or M two.
And, uh, there's, you gotta have to understand
that there's a hundred thousand cars per day
that drive up and down Mound Road.
And so this is why we believe this is a very,
how do you say, hospital or hospitable, or a good use
because number one, if you're gonna have an industrial site,
damn one, you could have a dispensary, car washes,
you could even have storage
and all these other things that people complain about.
What we're proposing is a speedway, which is very reputable.
And we're also with the seven 11,
which is also another reputable market, uh,
that is gonna be taken this particular space.
And, and so you have a C one use as opposed
to a industrial use.
They could have a tool shop there if they,
if they wanted to as well.
The proposed site plan is also recommended
by the planning department.
And I think that's important to note.
It's, it's being recommended.
It meets all the city ordinances.
The city, the proposed site plan meets all the city
ordinances, no variances needed.
And there is, there is a state law
that says that if you meet all the city ordinances,
you shall approve the site plan.
There is a caveat, uh, there's a section 22 B
for some like special land use.
There's some reasons,
but I do not see any of the reasons here
that would make it, how do you say, uh,
violate any ordinances?
This site plan is, is perfect.
We have a traffic study, traffic survey in regards to
for 13 tomorrow Road.
Mr. Wirth wanted it done before he would approve it.
And I know Mr. Wigan, we all know gazebo, right? Mr.
Wigan always wanted that 13 mile road ingress or egress,
and he never got it.
But this would be,
and I think this does everyone a big favor, quite frankly,
with my experience,
the, the number of gas stations,
and I know there's been some complaints about this being
here from before as in regards to
representing Speedway in seven 11,
but the number of gas stations
is not something in which you could deny this site plan.
Okay? That's just not in the, in the ordinance
or in a valid reason.
Just like if there's four car washes next to each other
and they're all in the C3, they can go in.
But I, I do wanna point out that
I have the authority to mention
that the Speedway on 12 Mile Road, just east
of Mound Road, is on its way out.
Okay? So there's gonna be a, just like we did
before with, um, I believe it was a 14
and, uh, Dender on the Troy side, uh,
or Madison Heights side, it's going to be,
that is gonna be phased out.
And so is this one, because it is a little obsolete.
It's been around for so long.
So it'll be another net net in regards to that.
The the last thing I want to indicate,
and I, and I think it's important, you know,
this is America, right?
Uh, Mike Wigan,
and if anybody knows about Gazebo, he's been
around for 51 years.
The man has run a grave business,
he's given back to the community.
And we had our policemen stuff there,
the firemen stuff there
and the, uh, beautification commission there.
And maybe planning's been there too. Okay?
And it's been there for, uh, political, uh, fundraisers
of all sorts of everybody, right?
And not that that's so important,
but the other thing is funerals, showers,
and maybe even some weddings.
Well, he has set this, this is his retirement
and this is probably, is it a good offer?
Well, he thinks it is.
And I don't believe anyone's gonna get anywhere near this
for him, for what he wants to do for his retirement.
So this isn't just about Speedway, it's about Mike Wegan
and the gazebo that he's done for 51 years.
In order for him to try to, how do you say, make,
make a retirement for himself.
He's taking care of his mother who's here in the wheelchair,
and he, that shows you how, what kind of guy this man is.
And it, it's important in the sense
that this is his retirement.
And the hall business is not what it used to be.
After COVID, a lot of things happened.
And I'd like to say one thing is that he is somewhat,
Speedway is too relying on the fact that this has
planning commission's approval, it complies
with all the ordinances.
It's like, uh, M1 C3, C two C,
it's like three steps down in our pyramid scheme of zoning.
C one is a permissible use.
And so as a result, we, and
'cause it has all the ordinances
or complies with all the ordinances
that he took a chance in order to make this public.
He's gonna lose some bookings.
He's gonna lose some employees,
but he was relying on the fact that there is a state law
that says if all the ordinances are there, you
shall pass this. And so,
Mr. St. Peter,
It's still up to you. And I'm,
I'm done.
So, so I take it you want to go continue with this, uh,
vote Yes.
Because you had mentioned the table, so you want to,
you still wanna continue with this vote?
Why do you think I should? No, I'm just saying we have
to go over, we have correspondence, we have
to go over at the planning commission,
planning department's recommendation.
We have all that stuff to take care of also. Alright,
I'm, I'm done. Okay.
We wanna go forward? Yeah, we wanna continue. Okay.
Correspondence, Correspondence.
Texas Current engineering preliminary review
of this site indicates that planning commission approval
should be contingent upon the petitioner's compliance
with the following conditions.
Number one, Macomb County Department of Roads approval
and permit are required
for work in the Mount Road right away.
Number two on Mount Roads right away.
Macomb County Department
of Roads allows the maximum 30 feet back of curb
to back of curb with for the proposed
for the proposed drive approach at the property line.
Similarly, the City
of Warren allows the maximum 30 feet back of curb to back
of curb width on 13 mile road right away.
Three, all the existing
and proposed utilities within the vicinity of this project.
Limit limits, uh, along
with the material size should be shown Comcast.
In response to your utility request for the above project,
please refer to the attached map for the location
of Comcast, CATV and fiber facilities.
Aerial cables are highlighted in orange for fiber
and yellow for Coke's.
Cable underground is highlighted in blue for fiber
and green for Coke's cable.
If we can be of further resistance, please feel free
to contact us by email at
CCC utility request@timsigma.com.
MCDR, McComb County Department of Roads MCDR has received
and reviewed the enclosed preliminary plan for the
above reference site.
MCDR has the following objection
to the proposed development at the above-mentioned site
number one MCDR allows only 30 feet back of curb
BC to back of curb with
wide entrance approach in Mc D'S Road.
Right away verify and revise the Mount Road entrance.
If you have any questions, please feel free
to contact me at the phone number
above
(586) 463-8671. Thank you.
Thank you. Plain Department's recommendation
Is recommended that the site plan
for a new Speedway gas station
and convenience store with six dispenser auto canopy be
approved with the standard conditions
of the planning commission
and more specifically, number one, five copies
of revised site plan shall be submitted
indicating the following.
One, a dimensions and bearings shall be
provided along the perimeter of the parcel on the site.
Plan one B, provide the length
and width dimensions for the convenience store
and canopy on the site plan one C.
The property in question is 1.55 acres
a stormwater narrative explaining how the site will comply
with the city's stormwater ordinance shall be required
as the plan indicates the disturbance is over an acre,
which is the whole site.
Um, 1D add the acreage
of disturbance on the site plan one E.
The parking spaces around the building shall measure 20 feet
in length as measured from the edge of the Ballard.
Provide the parking space dimension from the,
from the Ballard, provide the dimensions
for the adjacent maneuvering lanes.
One f the trash enclosure
and attached shed indicated on the site plan is larger than
the typical trash area.
The planning commission shall approve the modified trash
enclosure and shed area measuring approximately 35 point 33
feet by 11.46 feet
and containing approximately 405 square feet,
indicate the material and construction
of the proposed trash, trash enclosure
and attach shed on the site.
Plan one G.
The planning staff communicated with representatives
for the proposal regarding the hard surface turnaround pad
needed for the truck servicing the trash dumpster.
The area would be constructed approximately 40 feet south
of the enclosure and located in the east
side yard area of the property.
The general width would be approximately 20 feet.
No variances are required.
And number two, two copies of revised floor plan shall be
provided indicating the following label,
the outdoor retail sales items west side of the building.
It appears that there may be additional outdoor retail sales
locations on the floor plan, um,
then labeled on the site plan, the floor plan
and site plan area sales areas shall match.
Number three, two copies of revised lighting plan shall be
provided indicating the following.
There are areas along the property boundary
where the proposed lighting is greater than 0.0.
Update the shielding for the proposed light fixture
so the lighting covers only the property
and does not encroach upon abutting properties.
Number four, uh, two copies
of revised landscape plans shall be
provided indicating the following.
Burning bush is an, is an invasive species
and is on the green Macomb do not plant list
instead of burning bush.
Some possible options are arrow, wood, viburnum, bush,
honeysuckle, sweet spire, or hydrangeas.
Number five permits shall be required from the Macomb County
Department of Roads for work in the mound road.
Right of way permit shall be required from the city
of Warren Engineering division
for work in the 13 mile road Right of way
per Mc D's comment,
the driveway cannot exceed 30 feet in width back of curb
to back of curb and CDRs road Right of way.
The petitioner shall contact M-C-D-M-C-D-R
to discuss the driveway with number six,
a performance bonded.
The amount of 258,000 shall be posted in a, according
to the estimated cost of $8.6 million by the petitioner.
And there's a note planning staff recommends a reduction in
the bond to 158,000.
And this ends the recommendation.
Thank you, Ms. Michelle. You're welcome.
This is a public hearing and if anybody would like to come
and speak on this item, please come up, state your name
and address for the record
and you'll have three minutes to speak.
Good afternoon, chairman. Good afternoon.
Uh, fellow board members. My name is Lloyd Brown.
Address, 3 1 3 3 0 Mound Road.
Um, just quick background.
Uh, lived in the city of Warren for about 34 years.
Raised my family here. I brought my business here in 1997.
Um, and I served the DDA for 16 years, so, you know,
pretty familiar with things here in the city of Warren.
Um, today I'm here to talk about, um,
my company located at 3 1 3 3 0.
I'm the sole owner, uh, the CEO and president.
And we're just a few hundred feet from this, uh, proposal.
Uh, we're certainly not against development.
Uh, you know, we operate a high tech facility.
We employ hundreds of folks, professionals, you know,
it's important that we're able
to attract talent and retain them.
Um, my, you know,
my concern obviously is a 24 7 gas station.
Um, I drive up and down Mound Road every day.
It's a racetrack. It's super dangerous.
Just getting into my building, um, much less that corner,
which is a super dangerous corner.
I mean, I watch emergency vehicles try
to get across Mound Road.
I mean, they have difficulties with lights
and sirens, so I can only imagine
what it's gonna look like when we have
gas tankers pulling in there.
Uh, you know, from a land use standpoint, you know, it,
it's a, it was zoned, it's in the dda.
So, so that's, you know,
something I do wanna point out here.
Um, you know, 'cause when I sat on the DAI know a lot
of our things also went to the council for approval.
Um, so from a, from a land use standpoint, um,
you know, it brings, uh, congestion, you know, there,
there's a lot of, a lot of things that a gas station brings.
Um, you know, we talked, I heard a little bit about safety
and I'm concerned about safety.
I'm concerned about traffic, I'm concerned about crime.
Um, and, you know, the city has a master plan
and you know, there's, you know,
we can say it's not important, but I think it is.
You know, there's 19 gas stations between 6 96
and 14 along Mount and Van D**e.
And at three mile area between 6 96
and uh, 14 mile road,
there's 11 gas stations and three miles.
So if we go to our neighbors to the north, there's like
half that number in a five mile area.
So do, do we have a plan? I I thought we had a master plan.
I thought it's about developing a city that we wanna live
and work in and not just drive through
and get some gas and something to drink.
Excuse me. So your time's almost up.
Alright, so in conclusion, you know, I,
I would respectively request that this proposal be denied,
uh, because I just, I don't think it's a fit
for an industrial, potentially high tech area
that could bring in jobs.
And further the, uh, further the city, you know,
further the city that I spent a lot of time
and energy and money. Thank you.
Thank you sir. One for the before the next cus customer
or petition resident comes up.
No, you're, you're done sir. Thank you.
We have a Zoom person waiting on Zoom.
I want to have them speak first
before we get to the next, uh, neighbor.
Are you ready for the zoom?
Huh? You don't wanna speak now?
Oh, you don't wanna speak now? Okay then. Go ahead sir.
Good afternoon. My name Shaun Jarbo.
My address 3 0 9 5 3 13 mile mound south.
I've been, uh, about 16 years in the gas station
about nice gas station.
We do 24 hour service. It's too many.
Gas station is approved in city, one special at Mount Road
and uh, is not too much volume now
and everybody is hurt special about year, year
and a half is two two year construction.
And now they one a seven 11 Coast Street already is a
speedway in the 12 mile East.
Another Speedway in 13 mile North D**e,
another speed, uh, seven 11
and 14 mile r another, uh,
7 11 16 mile mound.
And I don't know, city one, every corner r
or any building, they want to be proof gas station,
five gas station sheet is coming to the city one.
How we go off that is too much.
And these big companies have an 11 sheet stuff.
They own bullying. We don't, we don't own,
we own four 5 million.
We can, we wanna make a living. We got family.
Every, every business is five six family.
They live from this business, this company, they don't care.
Go seven 11 product, double everything. They don't care.
This company, they own million.
They don't care and not service like our service.
Believe me, they don't care about no people.
They care just about money.
And the gas is high price. I compare my gas every day.
I cheaper from Speedway.
And you have to think City Wine, you know about
everybody, you know, got family stuff.
Not too many gas station.
It is okay, you know,
but they own money stuff, you know,
they go spend ev everyone
and they go there, the bullied dollar to
like, s**t.
They come two month, they build,
the stations cost $15 million.
Nobody can make it.
You know, because they own bullying, not million.
You have to city one to look for the people.
We living in the city, we, we build the city,
we working for the city.
We 24 hour do service.
The time's about up, sir. Thank you. Thank you sir.
Good evening. My name is Jay Holtz.
One second, sir. One second.
Okay, go ahead sir.
State your name and address for the record,
Please. My name is Jay
Hals.
I am the, um, uh, owner of the business
and property at 3 1 2 3 9 Mound Road.
It's not directly across the street,
but I'd say kitty corner from this property.
I, I guess I'd start by, if I may address Mr. Mike.
Uh, you've got a fabulous piece of property and,
and I, I, I wouldn't in the, in any manner want
to tell you what to do with it.
I I do feel you could do a lot better
than putting another gas station.
I think it would be better for the city.
Um, I, I agree with the former speaker that
coming up from 6 96, um, there's
three gas stations in each direction.
There's a Sheetz gas station going in at
the corner of 12 Mile.
I think a better use could be, could be made
for this piece of property.
And at least in my opinion, I I don't think you'd have a,
a difficult time finding another owner
that would give you a good value for it.
Uh, that's, that's the end of my remarks. Thank you.
Thank you, sir.
Go ahead sir. Good evening.
Good evening chair and commissioners for the record.
My name is Jordan Siegel.
I'm, uh, counsel for Walton
and Engineering, which is located at 3 1 3 3 Mound Road.
You have just heard from detailed testimony from Mr. Brown
and from other corridor businesses.
Uh, my role here tonight is to tie the facts
that they have given you into the city, uh, the city's rules
and ordinances, and explain
to you why this development is inconsistent
with the city's code, the city's, uh, development plans
and what's right for the neighborhood itself.
First, the application is simply not ready
for, uh, for action.
Under the city's own review framework, uh,
your planning forms and checklists make it clear
that the site plan decisions are to meet upon complete,
coordinated submittals
with agency determinations incorporated
and the site plan set, including access permits
and a traffic impact study on the record,
which we have not been able to see.
The staff has long applied that standard.
And this commission has recently postponed the sheet's gas
station review several times, uh, so that these studies, uh,
can be, uh, disseminated
and additional outreach can be had when those were missing.
That was the right call then.
And it's the right call now, Particularly given
that the driveway spacing, turning movements, queuing
and site distances here go directly to public safety.
We've heard testimony tonight that, uh,
that the drive here is dangerous as it is
and without permitting additional, the,
the community additional opportunities
to review it is simply a recipe for, uh, a moving violations
and moving targets and, and accidents on the road.
Second, The proposed is 24 hour operations
and associated late night activities are incompatible
with adjacent businesses.
The performance standards for protecting those
neighboring properties from glare nuisance conditions
and other offsite spillovers, uh,
warren zoning sign regulations
and Appendix A of its zoning code already prohibits certain
lighting elements because of spillover and visual clutter.
These are sign rules,
but the same rationale applies to high brightness canopy,
which is what we're gonna get the tight conditioning on.
Uh, signage and lighting are already embedded in,
in the zoning code in our, um, our practice for, uh,
for precisely these sorts of uses, uh,
any approval must at a minimum adopt the same sort
of protective posture on signs
and illumination require
that the applicant put forth those commitments in advance
and not for those things to come later.
Excuse me, sir, your time's about out.
Uh, finally, uh, the market saturation, uh, is, has been,
uh, well noted by the prior peop, by the prior speakers.
Um, all this is a recipe for a vacant failed business.
Uh, it is not going to be, uh,
we believe it will not be successful.
It will be a detriment to the, uh,
businesses that exist there.
That's why all of the neighboring businesses have come here
to speak in opposition.
Uh, the environmental con, the environmental impact of a,
uh, of a UST is well known and should be
and should be, uh, uh, recognized
before they have, uh, official, uh,
uh, approval to go forward.
And as for those reasons, we ask this board to delay,
postpone, or deny, uh, this application. Thank you.
Thank you, sir. Have a good evening.
Anyone else like to speak on this item?
Good evening, sir.
Good evening. Michael Wigan, 3 1 1 0 4 Mound Road.
I I'm the owner of the gazebo.
Uh,
It's not, this isn't a decision I came to lightly.
Uh, it's with a heavy heart that I speak before you today.
Uh, this is the only,
only child I've had since I was 13,
um, 51 years.
Um, I I'm a full-time caregiver
for my parent.
I'm the only caregiver, sole person.
Um, this is just it,
this is my time.
Um, I'm gonna be almost 65
by the time this would come to fruition.
Uh, this is the highest and best used for my property.
Um, it's, it's a tough time out there in business
and this is a good opportunity for me to go into retirement
and do what I need to do for my family.
Thank you for your consideration.
Thank you sir.
Go ahead ma'am.
Good evening. Mandy.
Mandy, Goss, CESO,
the engineer on the project 1 3 0 6 0 South US Highway
27 dewitt, Michigan.
Thank you for having us here tonight.
Um, just wanted to point out a few things real quick, um,
about the site plan.
Again, I know you guys have already seen it,
heard the plan of recommendation.
I will point out with the traffic study
'cause I know traffic was kind of something
that's been brought up today
with the traffic study that was provided.
Um, it does show that that intersection operates currently
at a level of service B as in boy
and it will continue to operate at a level of service B
for the overall intersection with our proposed development.
Um, I know the city requested us do the traffic study due,
um, 'cause they were concerned about the queuing from 13
mile backing up beyond the driveway.
Um, and it does not, the queue per the study, um,
for the westbound through traffic is about 128 feet.
Our driveway is about 185 feet from the stop bar
to the west side of our entrance on 13 mile.
So I just kind of wanted to point those out specifically
regarding the traffic.
Um, again, traffic for a gas station is 75% pass by,
so we're pulling cars off the existing.
We're not adding a lot of new trips.
Um, which I know with other uses
that's not necessarily what happens.
You get a lot of destination trips with a lot of other uses.
So, um, a gas station is very much a pass by trip, pulling
existing cars that are on the roadways today
and just funneling 'em to the site
to get coffee before or after work.
So just kind of wanted to point that out.
Um, again, what we're proposing here is, um,
a Speedway gas station convenience store, 4,852 square feet.
Um, it'll have a six dispenser auto canopy
and then 31 auto parking spaces.
Um, overall, again, we meet the codes.
We don't need any setback variances for our development.
Um, I know, um, we will signage just
because you guys don't the striping
and everything, we'll have to come for signage variances
with your existing codes the way they are in order
to have the stripe on the canopy.
So, um, that's the only variance though that we'll have
to come back in front of the ZBA is just for signage.
Um, other than that though, setback sitewise, um,
we meet your codes and requirements.
Um, I know stormwater was one item
that was brought up as well.
We will do an underground detention system on the site
to accommodate the stormwater.
Um, and we haven't done the full design yet,
but likely it will drain towards 13 mile.
So if you have any questions, I'd be happy to answer 'em.
Thank you, ma'am. Okay.
Does anyone else like to come up and speak on this item?
Seeing none will turn over to the commission.
I need a motion.
Mr. Chairman. Uh, for a variety of reasons,
I'd like to make a motion that we postpone, uh,
until we can go through this, uh, the traffic study
and everything else with a fine tooth comb.
Um, I heard what people were saying and,
and I appreciate Mr.
Wagon being here.
Um, but I'm really not a big fan of this development.
I don't think it fits.
And, uh, coming into the historical district, uh,
it just, you're,
you're going from putting something in
that really doesn't fit as you're going north on Mound Road.
So that's my motion.
I like to support that motion of postponement
Is the motion make Mr.
DSE supported by Commissioner Moray for postponement.
So, uh, give us, give us at least a month to go
through all this because I think some
things have been missed.
Um, every time I've gone through there.
Uh, going west on uh, uh, 13 Mile Road,
you get to that corner and it's just a mess.
And uh, I don't know what the traffic study says,
but, um, I'm worried about
that driveway coming out to 13 Mile Road
and how a truck is gonna get through there.
Uh, without knocking something down
for the gas is one thing for those.
Uh, garbage is another thing.
Um, it requires a little more thought
and a little more views.
That's my opinion and that's my motion.
Okay. Um,
did you have a comment because you seconded?
Um, I think, uh,
the petitioner did mention about the traffic study.
I didn't really see that included.
So, um, if I would like to have that information
and review it in more depth
before we make a final decision in this.
Okay. We did get a traffic study.
It was in our packet and it said it was low, low,
low service, um, ability.
Um, question I was concerned about was the driveway on 13
miles because there is a turnaround on 13 mile
traffic coming eastbound Yes.
At that point. So how will
that turnaround affect the traffic
that's gonna go in that driveway?
So I think it's a, it's a combination of things
and you're totally a hundred percent correct. Yeah.
So I mean there's, I don't know if Mr.
Wigan had a chance to talk to his neighbors about
what he was planning to do or not.
That might not be a bad idea just to kind
of get everybody's mind of what's going on,
what needs to be done.
Or maybe they could even offer suggestions or something.
He might work with him.
'cause I understand his retirement
and he's trying to look out for his, his likelihood.
So, you know, maybe they might even have something
they can suggest.
Other than that they can talk about that.
But, um, other than that, uh, it was a motion
by Commissioner Zay supported
by Commissioner Morrie to postpone.
So we need to postpone it to a certain date,
which would be what the second,
This, the first meeting in Jan is January 12th.
That meeting. The only reason I'm suggesting
that is we only have one item on it.
The second meeting in January already has like
four items scheduled.
So that's, I just wanted to let you know that. So,
So I postpone it to January 12th.
I mean if that's, Would that be okay with
We have the traffic study.
I mean, we did provide a note.
I saw that regarding it in the finding. Right.
Um, but so we did sum, we
provided a brief summary in the finding about it
and we received comments from our engineering division
regarding, you know, engineering
and the Macomb County Department of Roads.
Right. Who provided their comments. So,
Well, January 12th would give us a couple weeks anyway to,
uh, to meet
and go over things, um, to the petitioner.
Mr. San Fi.
Do you think that we could go over these things that need
to be done in that time period or do you need more time?
No, I talked to my client. January 12th is fine.
Okay. So we have a motion by Commissioner Ddue, support
by Commissioner Moy to postpone this item
to January 12th. Roll call.
Commissioner Zey. Yes. Commissioner Mauri bot. Yes.
Commissioner, answer yes
To postpone Commissioner.
Thank You. Yes. To postpone to January 12th.
Commissioner Bernanki? Yes. To postpone
Commissioner Smith.
Yes. To postpone to January 12th.
Hopefully you can work things out. Happy holidays.
All happy holidays, everyone.
And next year, like I said, see you next year.
If, if it doesn't, you know, work out that way for Mr.
Wigan, maybe they can offer some suggestions, you know.
Okay. Thank You very much. Thank you.
Have a good holiday
item.
Number seven, correspondence.
Item number seven, fourth minor amendment
to the approved site plan for Home Depot.
Located on the northwest corner of Hoover Road, Hoover Road
and Eagleman Avenue.
Section 22 2 5 8 7 9 Hoover Road,
Don Cha, Kevi and HD development of Maryland Inc.
Katie Fitzgerald, Kimley Horn and Associates, Inc.
PM 2 3 9.
Minor amendment is to allocate space for outdoor storage,
outdoor sales and parking spaces
approved on December 4th, 2023.
Conditions never completed. Expired on December 4th, 2025.
Thank you.
I, I need a motion to recognize the expired amendment
Chair. I make a,
uh, recommendation to for the,
the expired
Support by answer.
There was a motion by Commissioner Hollow wadi, support
by commissioner, and sorry
to recognize this expired site plan.
All in favor, aye. Aye. Any opposed?
I'm number eight, old business
I. Number eight, special
land use
and site plan for a used automobile dealership located on
the east side of Dender Road, approximately 40 feet south
of Goon Avenue.
2 2 7 6 0 Dedo Road, section 31, Samir Aldo,
2 2 7 6 0 Dedo, LLC, Steve Mond
and Design Struct Inc.
PSPS SL 2 5 0 0 0 1.
Recommended for denial
by the Planning Commission on September 22nd, 2025.
The petitioner is withdrawing their application
for special land use site plan. Thank you.
I need a motion to accept the
withdrawal of this application.
Mr. Chairman, I'll make a motion
that we accept the withdrawal of the application.
I chair, I make a second. That motion.
There's a motion by Commissioner Dday, supported
by Mr. Holloway to withdraw this application.
Roll call. I mean, not roll call. All in favor? Aye. Aye.
Aye. Any opposed? Thank you. Number nine, bond release.
Seeing none. Number 10. New business
Planning commission approval of the 2026
and 2027 planning.
But, uh, department budget
Planning department will come up and
speak on this, please.
Um, I know at the last meeting,
the planning director went over the budget
and touched on the changes
that were presented in this budget,
the fiscal year 27 from the year before.
Um, so unless you want me to go over those again,
otherwise, just the only changes
to the document this time were the addition
of our new employee,
Lisa Gibson's name in the spot for office assistant.
And also, um, as a result
of the master plan committee meeting, there's an, um,
in total three joint meetings
that are listed in here opposed to just one before.
So everything else is the same.
Um, and then we included in the packet the, um,
the correspondence we received from Commissioner Maury.
So if, if that's the,
but that's not in the budget, that would be, um, up
to the commission to discuss.
So those are the only changes from last time.
Alright. Thank you Ms. Michelle. You're welcome.
Um, commissioner Morey, would you like
to explain your correspondence?
Um, yes, I would like to, um, kind of, uh,
I think this is something that we talked about last time.
So there was two things that I had requested
and definitely with the discussion
with the rest of the commission.
Um, I think we should put this in the budget by amending it.
So the first one was, uh, allocating around $3,000
for planning commission for attendance at city council
meetings and other special public meetings and or projects.
Um, and then, uh, I think that goes in page 22
and page 23 is a meeting allowance, uh, increasing
that $200 per meeting for each
of the nine planning commissioners.
So those were two of the changes that I was requesting.
And, uh, definitely wanted to bring that up with the rest
of the commissions and then discuss
and, uh, see what we agree upon.
I would like to have you get into more detail on the one
for the $3,000.
Um, I think, um, my special reasoning for, um,
requesting more of like an overtime,
because I think a lot of times we get called in
for meetings, um, by the mayor requested
or a lot of other, like, you know,
attending special meetings that takes place throughout.
Um, so I think having
that budget allocated would allow the planning commissioners
to prioritize when needed.
And, um, especially those last minute calls
and any of the meetings that we should be attending
with the city councils can be, um, accommodated for.
Because mostly this, this depends, this is determined by
planning staff that, that normally attends these meetings.
Commissioners don't normally attend all these meetings, so
to put in $3,000 for meetings that we may not even attend
to me doesn't kind of make sense because you may attend one
or two meetings made from max.
You know what I'm saying? 'cause in the past we've never
attended them unless it was something important.
But to put in that kind of money just for, just
for if.
Mm-hmm. I, uh, I don't think it's gonna,
I don't think it's gonna go through, uh, as far
as the a hundred dollars uh, increase for our salaries.
I think it's reasonable.
So, but, um, we'll turn it over to commission for a sec,
Mr. Chair.
May, may I talk? Go ahead
And Yes.
Uh, first I have a question to our attorney.
If we approve, uh, anything, uh, by our planning commission.
Still, this, uh, budget has to go
and get that approval from the council if I'm not wrong.
Yes, Mr. Chair, go ahead. Yes.
First the commission votes, then it goes to the mayor.
The mayor reviews makes a recommendation to council.
So there's still another review period,
and then it's a possible adjustment
that could be made by the mayor.
Okay. Then goes to council or not,
Correct? Yes. Okay.
So still it's not final, you know,
we are just giving them a recommendation
and then you gotta go to the mayor,
through the mayor and then council.
Then if they all approve, then it'll be,
you know, the final.
And I, I agree with, um, our chairman
and also I, I agree with, um, our moori, uh, for the $3,000,
I wanna, I wanna propose differently.
I think, you know, um, all of us as a commissioner,
if we attend to at least in a year, one
or two meeting to the council meeting.
So it'll benefit our, uh, commission
because commission some, some
of the council meeting are very important to be there
so we can learn some of those things
and that, uh, can be beneficial for the city.
And, you know, we can make a right decision.
So my suggestion will be, you know, we can, if we can,
if we, if our, as our attorneys here, if we can, um, come up
with something like all of the commissioner, at least, um,
in a year one meeting, one city council meeting
or two city council meetings should be there with paid.
So if we pay them to be there, so
our commissioner will be even more interested to go there
so they can learn some, some of the important thing,
what is happening in the city,
especially the budget one budget meeting budget review,
or some of the important meeting.
That is my recommendation.
If you can come up with, um, some kind of amendment that all
of the commissioner, especially planning commission,
my suggestion will be planning commission, GBA,
those important commission.
And also, uh, you know, I should not even talk about it,
just my thought and board of review,
those three important commissioner, if the, if,
if there is an ordinance
or something, like all of the commissioner in a year, one
or two meeting should be in the council meeting and learn
and get the paid like whatever, $75 to a hundred dollars.
So that can and, um, be benefited for that, uh, city.
So they can put good things, you know, if we,
if I learn something,
so I can put this input here when I'm making decision
as we are making some of the important decision.
That is my suggestion.
If we can come up with something
and send this to the mayor
so they can review it and council can review it.
And if they think it is okay, then it's okay.
If they don't think, you know, it's not okay,
of course they will change it.
My suggestion will be come up with a plan that all
of the commissioner every year, one
or two meeting, one meeting
or two, meeting two council meeting, they should be there
with the, you know, they'll get the paid
for a hundred dollars for the attending this meeting.
If you all okay with that,
we can suggest something like this.
Yes, sir. Okay. Any other discussion on this?
Um, Mr. Chairman, uh, I understand
what Commissioner Morrie, uh,
how she presented the three thou
3000 addition to the budget.
Um, do we have, uh,
I don't think we have a petty cash
or a slush fund for coming to meetings and so on. Um,
We don't, we don't have petty cash in our department.
Okay. That's, thank you. Yeah.
Um, I, I like the, uh, moving it up
to a hundred dollars a meeting.
That's fine. Um,
I don't know how we'd account for the 3000 in it.
Um, and
what difference we can make if we don't spend it,
then it stays in the, in the budget.
Uh, having it, there might not be a bad idea.
So I, I agree with Commissioner Morrie on all this,
on both her suggestions.
Thank you, Mr. Chair.
Anyone else like to speak on this
Chair? I
Go ahead Commissioner.
I apologize. Didn't mean chair. Okay.
I ha I, one thing I have would have to agree
with is I've seen,
and I was told okay,
that it's been a few years since the commissioners
have gotten a raise and, and things have gone up and,
and the time, you know, a lot of us have spent,
spent our own time traveling to and from different sites
and stuff and, you know,
should be somewhat compensated for that.
So I would agree to the, I should second the motion,
whatever, raising our rate
to a hundred dollars per meeting too.
So to, in a way compensate us for
that extra time that we spent.
Now it's probably that $3,000, if that's something
that we think would be necessary,
I could go along with that too.
Thank you. Uh, chair.
Okay. I know you wanted to say something,
but let's let everybody talk to them, get a chance
to say anything first, then you can go, come back to you.
Uh, commissioner Ecky, you have anything to say on it?
Um, I had a more of a clarifying question.
Maybe just maybe around this and if with your permission.
Okay. Let me, uh,
I wouldn't ask the city attorney her idea on this
and see what she thinks
and then we'll get back to that question.
Yeah, I think the, the question is can the comm,
can a commission be compensated for meetings outside
of its own meetings?
That is a matter that's within, within the discretion
of the controller for the most part
because obviously there's a practice in the city.
Commissioners do attend administrative meetings
and usually that's not compensated.
It's on their own time. So the question is, if you're acting
as a commissioner at another board meeting, I'd have to,
we'd have to discuss with the controller whether
that could be a matter that's
subject to compensation.
And I don't have the answer tonight.
I have to talk to the controller.
'cause it has to be consistent among commissioners.
When commission receives compensation per meeting, that's
typically, typically for the service provided at the meeting
or incidental to the meeting.
When you branch out to other meetings,
city has to develop a policy.
Obviously there are,
there will be joint meetings you're
serving as commissioners.
There will be compensation
for all board members at those joint meetings.
So if you could bear with me, I'll talk to the controller.
Okay. This, this budget that we have tonight has to be,
needs to be approved tonight. Right?
That is true. I mean, you could approve a certain lament.
Actually, Michelle,
It does have to be submitted, um, by the first,
is it by the 1st of June?
First week of Jan, January.
Um, so this is our last meeting of this year,
and our next meeting is not until January as 12th.
So it have to be approved any recommendations voted on
and, um, would be have to be approved tonight
to be recommended to go forward.
So, yeah.
Okay. I would like to maybe make a suggestion
because of the time restraints, um,
the part that has the $3,000 in it is gonna take a lot
to decipher that, to try to figure out where,
how would we put in the,
in the budget to where it would work.
Work. And that's something I think at this point in time,
there's not enough time to make a decision on that.
But I would still, we could make a decision on the,
the a hundred dollars increase if everybody agrees to that.
Any thoughts on that?
Uh, if, if we are under such time constraints
and everything, then I agree, uh, that we should go
with the, uh, the per meeting schedule at this point in time
and then let the city attorney go through it
with the controller on what we can do going forward.
Um, and if that, if you want that
as a motion, we can do that.
Can I Or the, the city attorney is dying to say something.
Yes, please. We're gonna hear you, Mr.
Chair. Yes, Mr.
Ju Jay's point, this is a recommendation to the mayor.
So obviously the concern will be relayed between,
I don't know, Michelle, myself, it'll be relayed.
Okay. So that adjustment, if, if it's appropriate,
will be made at that level before it goes to council.
Okay. Okay. Mr,
Does that help, Mr.
Chair? Can I Hold
On one second.
Uh, commissioner Morey wanted to say something else.
Um, I wanted to clarify,
and this is for my own clarification.
Um, this question is more for the attorney.
So we know how we're allocating right now at this point.
A hundred dollars if that goes through for nine commission
for the last four years, ever since I've been here,
we never had nine commission.
Right. So with that extra money that is left in the budget,
what happens to that money?
Okay. That our budget director would, would channel
that money obviously to a different account
or hold it with planning.
I don't have the answer. She controls what happens
to Unended funds. Yeah.
Okay. Because even, like, let's say we don't go forward
with the three K and then it's a lower amount
or that amount never gets used.
Allocating that balance, uh, just for us to be able
to attend those meetings.
That's why I was kind of interested. Right
now we're at seven commissions.
We're allocating for nine commissions for this year.
So we are gonna be, if we do not get a commission
by 1st of January, right.
We are gonna be having those extra money put away from the
beginning of the year anyway.
So that's why that's kind of
where I was coming up with a question.
It's like, what really happens with that access money?
But that's, it's just clarifying questions. Thank you.
Yes, Mr. Chair. Okay. Can I, good commissioner? Yes.
Um, as you know, it is a going to be a recommendation
to our, uh, mayor and also council.
So I wanna recommend, um, specifically, uh, for each
of the commissioner, they can, if they attend
to three council meeting in a year, they'll get like,
you know, uh, a hundred dollars, like now
how we get a hundred dollars.
So it'll be 2,700 in a year. That's 3000.
So I want specifically three council meeting.
If we attend, we'll get, you know,
a hundred dollars for each meeting.
So we're gonna recommend something like this
to the mayor and council.
So then if they Okay. They review it, they're okay.
You gonna point? Yes.
All I could do is take that concern and forward it.
Yes, please. Um, it's, it's legitimate.
I understand 'cause you made a very good point
that sometimes the presence of a commissioner does help
the council make a decision on the merits.
Understood
Chair, I just wanted to point out on page 23, it,
we do allocate for a lot of additional meetings.
Like if you comment for, right, like a, um, you know,
the master plan committee, you know, we do,
we are allocating for these different meetings,
the joint meetings we've talked about.
So we have that right now
on this meeting allowance table already, um, allocated
for those meetings if there was a special meeting.
So, um, that's already here.
And for the bylaws and rules
and com, you know, procedure meetings, so for the person
that comes in on those, so we have those set aside
to be paid out.
But, so that's what we have right now in the budget, so,
Right. Right.
So, like, uh, Ms.
Michelle said we already have meetings that are,
besides our regular meetings that we get, we can get money
for when we attend those meetings.
So the, the other one about the $3,000,
you know, we, we can,
we can make a motion to approve
the ones we agree on
and make a motion to
recommend the $3,000,
um, item. Does that make sense?
Yes. Mr. Chairman.
Yes, Sir. If I may, uh, on page 23,
we've got three joint meetings with ZBA
and one special meeting.
And that comes out to, uh, $2,700,
which is just shy of the 3000.
So we've got money in the budget already on page 23.
Right. Um, so I think that's covered.
Okay. Okay.
That makes sense because we do have the other
special meetings in the budget.
Okay. So we should take a motion.
Let you wanna do that in two parts
or how do you want to do it?
I hold one second. If, hold on one second.
Go ahead. It could be a motion to, um, approve this budget
with the amendment to cover the increase
to the per meeting payment.
Okay. I can make the
Motion. Okay.
Yeah, I'd like, I'd like to make a motion, um,
to amend the budget
and include a hundred dollars per meeting for each
of the nine planning commissioners
Support.
Um, should we do all in favor? I can do Roho Yes.
Involves finances. Please do a roll call.
Okay. So that was a motion by Commissioner Moray,
supported by Commissioner dse. Roll call.
Commissioner Moy. I vote yes. Commissioner dse? Yes.
Commissioner Ansar? Yes. Commissioner Halli? Yes.
Commissioner Boni? Yes. Commissioner Smith? Yes.
And that's on the a hundred dollars.
A hundred dollars for the meetings. Okay.
Now, as far as the other recommendation for the 3000,
you just want to make a motion just as a recommendation
'cause we don't know where that's gonna go.
Chair. It's already in there in the budget.
It's in seven hundred's already there on, on page 23. I
Understand this, this is a this's already in there,
but 3000 she added extra,
but just for the council meeting. But
The, the, the 3000 is separate from what's
already in there for the other meeting.
So, so,
okay.
Okay. So what do you say, Mr. Madam Attorney?
They'll Never approve it.
Mr. Chair, if you'd like
to make a recommendation to the, to the mayor?
Yes. Okay. That would be a separate to make that vote,
Just make a recommend.
Okay. You need a motion to make a recommendation
to the mayor on the item for the $3,000 for the additional
what are gonna additional possible meetings.
It's just a, just making a recommendation,
Mr. Chair. Yeah.
If I may ask a question.
So I know, um, our attorney had mentioned the fact
that you're going to check back
with the controllers to make sure.
So this rule of attending the meeting, so if our budget was
to go through it would only be for planning commissions,
it's not gonna be for any of the other played commissions
or how does that work?
I may, yes. I have to confer
with the controller about that.
Mm-hmm. I don't have the answer
because my understanding is for when you act
as a planning commissioner at planning
commission meetings mm-hmm.
Then the compensation applies. Yeah. Okay.
Beyond that, I'm sorry.
I do not have an answer tonight,
but I will look into it. Okay.
With that, I would like to, um, kind of mention the fact
that I think when we, even when we attend those council
meetings, we're not acting as a commissioner.
Right. So I would like to withdraw that
because we're not Yeah. So we
Can be an attendee but not participate.
Yes. But I think, uh,
because last year we were told
to go at least two of the meetings.
When I say last year, I mean 2025.
So I would like to maybe when we have the budget roll
around next year, maybe we can discuss throughout the year
and see what type of, um, if we were
to attend those meetings, what are our rules?
And according to the bylaws, what are we really supposed
to do if we are asked to attend those meetings?
Do we just listen in, provide inputs?
How does that really fall into our duties
and what we're supposed to do?
So maybe that's something we can discuss
throughout next year and then figure out.
So maybe we can put that second item on hold. Yeah.
Until it's gonna be further, uh, uh, figured out. Yes.
Okay. So right now the only motion we approve is the extra
money for our commission.
Yes. All we all agree. Yeah. Okay.
So that's where we're at.
Uh, item number 11, citizen participation,
Not all at once.
I am number 12. Planning Commission,
business Planning Director's report.
Okay. Good Evening Planning Commission.
Um, this will be a short report, um,
as I did have some time off, um, around the time
of the last meeting, which was
December 1st, up until last Monday.
Um, well, last week we held several meetings
with the representatives
and, um, owners for potential upcoming projects.
Um, there were some site plan, potential site plan projects,
and even some rezonings.
Um, so we'll see if those come
to fruition in the next, uh, few months.
And, um, I'd like to introduce, we have a new staff, uh,
member, um, on Friday, December 12th.
Uh, Lisa Gibson started in the planning department
and her title is Office Assistant
and she's sitting right over here.
Welcome, Ms. Gson. Welcome aboard.
Welcome to the team.
And, um, really that's, that's it. This ends the report.
So if you have any other questions, um, please let me know.
You, you just got hired
by the best planning department in the state.
All right. I have number 12 b uh, Rega
regarding the appointment
of a new commission Assistant secretary.
Um, do you have any thoughts of who would like to assume
that role or would you want to, uh,
wait till our next meeting to make that decision?
I, Mr. Chairman, I think it's, it would behoove us to wait
for, until we have a full seven person board as opposed
to a nine person board.
Um, hopefully we'll
get some more people up here.
But having a vote without, uh, commissioner Hoag is,
is, I don't think it's right.
Okay. So then we'll suspend it to the,
until the following meeting. Okay.
But I have question. Commissioner chair,
has anybody heard from Commissioner Hokey if he even
Well, He has an interest.
Well, he commented tonight he was to be able
to make the meeting meeting tonight, so, okay.
We'd rather wait till he can be here
so he can see what he wants to do tonight.
Yeah. So, we'll, we'll wait till the next meeting. It's not
Make a Decision then. Make
a decision then. Okay.
Um, planning, commission, discussions, concerns, anything
Commissioner, chair, Go ahead.
Okay. Alright. I have a quick question.
Um, I heard
or has the joint meeting, has it ever been set for the,
that we're supposed to meet with the ZBA and
The joint, the joint meeting that we would discuss before?
Yeah. Um, that it's planning,
we're planning it in January, um,
As the date was set. Yep.
I believe that the date
that's being discussed is the 22nd,
but I, we'll confirm it once it's okay.
You know, because I heard it finalized, so I
Thought I heard a different date to the grapevine.
Oh, okay. So that's, that's where I want
to find out, I believe the tentative date.
But we're gonna set out the agenda
and the official invitation once it's finalized
Because I know we have been discussing
it for a couple months already.
And, uh, just was wondering if the date has been set Yeah.
For, for that meeting that we agree
that should take place, do.
Yeah. I think, you know, beforehand we wanna like firm up
the agenda on what's gonna be discussed, but,
and then everything will be sent out and confirmed.
Okay. Thank you Mr.
Yes. Uh,
ook, uh, about the same thing again, you know,
before the meeting, you know, me, you
and Anthony, we talked about it.
So about the gas station
and car wash, I think, you know,
every times, you know all those residents, constituents,
they're coming and they're blaming us for that
eventually planning department.
They have to follow the ordinance
and we have to follow the same thing.
So like today, you know, you see that, uh, Speedway, they
came and they followed all the ordinance.
There was no variance needed.
So that means planning department, they have
to take the petition.
And also as a commissioners, you know, we are kind
of follow have to follow the, um, same thing.
We have to approve it. But so far I see that, uh,
all the constituents, residents, they are, uh,
like very frustrated.
They, they don't wanna see more gas station in the city.
They don't wanna see more, more, uh, car wash in the city.
They don't wanna see more dealers, uh, minority, uh,
major dealers in the city.
Yeah. So, but things are coming
and people are being made on us, but we cannot do anything.
We cannot change the ordinance.
Those city council only can do, can do this thing.
So I'll request again, I did last two times that please.
And also I see our councilman and Nunan here
and I'm, I'm, uh, I'm asking your, um, attention.
So please, um, come up with something that, uh,
for the gas station, especially gas station, car wash
and minor, uh, what do you call, um, repair shop,
those kind of thing.
You guys need to study and come up with them.
Any amendment that residents are happy, do you really need
that many gas station?
How many gas station? We have too many. Too many.
You see that? Uh, uh, also dia probably, you know,
you are not agree with that, uh, news video.
I'm not agree with that too. But how can we deny this,
Uh, Mr. Chairman?
Uh, uh, we can, yeah,
We can discuss.
He's okay. Yeah, he can talk. I mean we can, okay, go ahead.
Yes,
We have the ability to turn something down for health,
safety and welfare reasons.
Exactly. And today's discussion,
as far as I'm concerned, was more about safety,
uh, than anything else.
'cause I'm really concerned about that.
Uh, I've been through that corner during traffic
and without traffic and it's very confusing
to get on the mound.
And I got a real bad feeling that somebody's gonna see
that driveway, think it's mound
and go blasting through the gas station.
So, uh, I'm looking at it as a safety, uh, item.
And that's, that's valid. So health, safety and welfare.
If you, if we have something in that purview, then
that's a legal reason to knock something down.
Yeah. If we say, uh, you know, if we,
as you are saying the safety, you know what?
You can deny any of the plan.
Just say safety, like more like we approved a 10 mile
and Ryan another one, one, what do you call coalition?
I can say, you know, it's a safety reason. I don't want it.
You know what I mean? So I, my my main concern is
do you really need that medication?
We need a strong, uh, uh, you know, ordinance that is, uh,
going to be good for the city, good for the, um,
the neighborhood and also, um, city council attorney.
You guys need to review the ordinance,
whatever we have right now and come up with, um, uh, change
what is needed right now.
That is my request. Because you see the frustration from the
constituents, residents about gas station, car wash,
manual repair shop, those kind of thing.
Those kind of ordinance needs to be bu
so we don't get that blame.
People are blaming, planning commission, planning department
that we are approving too many gas station.
We are approving too many car wash.
We are approving too many, you know, repair shop.
So that is my concern. I well, I I wanted to talk about it.
Thanks sir. Thank you guys. Sir.
Uh, attorney. You wanna say something?
That's okay. The discussion changed.
Changed, okay. Alright. You very good.
Um, we understand all the concerns
and everybody got to say what they wanted to say.
So
Chair, aye.
I just want to wish everybody very merry Christmas
and a Happy New Year then before we adjourned.
Alright, item have number 13, calendar pending matters.
Seeing none. Item number 14, motion to adjourn.
Mr. Chairman, I'll make a motion to adjourn
after wishing everybody a happy New Year.
A merry Christmas and I'm,
and a merry where, whatever it is. Same
To you, same to you. All.
Happy holiday, holiday that people celebrate
for at this point in time.
And thank you to all the, uh, petitioners over the year.
And thank you to my colleagues for doing, uh, uh,
yeoman's job up here on the planning commission.
Thank you very much.
Do we have a motion to support that?
I second. I hardly second that
Motion.
All in favor? Aye. Aye. Happy holidays everybody.
Merry Christmas, new year, everything. Have a good evening.