Okay.
Good afternoon. It is 3 0 7
and I'm calling the meeting to order.
Will you take roll call?
Uh, yes. Um, Hank Riveras? Yes.
Michael Wigan. Here. Oscar Zamora? Here. Gina Cavalier?
Here. Mayor Stone? Here. Uh, Mr. Vicar?
Mary, Mr. Patel and Mr. Jackson have called and are excused.
Very good. And Mary, will you speak
to participation remotely? If
I will, please. Yes.
A member was allowed to participate remotely.
Is it qualify, qualifies for accommodation under a DA.
We're not going to get into specifics
for obviously obvious reasons,
but Doc, there is eligibility for the accommodation
and that's why we're moving forward with Mrs.
Participation. Participation.
Thank you for that clarification.
Mary, can I get a motion to excuse absent members?
So, Support. Thank you, Michael. Support by Oscar.
All in favor? Aye. Any opposed? Motion carries.
Uh, adoption of agenda.
So moved. Thank you. Oscar.
Support from Gina. All in favor?
Aye. Aye. Any opposed? Motion carries.
Audience participation. Thank you for the robust, robust
audience, uh, and attendance today.
If anyone would like to address the body
or, uh, introduce themselves, you are welcome to.
You have three minutes,
seeing no audience participation today.
Um, moving on to approval of minutes.
Motion. Thank you, Michael. Support.
I thought I heard Hank, but I'll, I'll support.
Thank you Oscar.
Uh, all in favor?
Aye. Any opposed? Motion carries.
We have no old business. Moving on to new business.
Uh, is Tina here? Someone from engineering? Welcome.
Um, this item is regarding worn racketball enclosure
and structural study Phase one.
Yep. Mayor. Right. Can you step
Up,
please introduce yourself. Uh,
I'm Santos, civil engineer from, uh,
Warren Engineering Division,
and I'm representing, uh, uh, our division, uh,
while our city engineer is currently unavailable.
Um, I'm here to request funding for the war
racketball enclosure and structural study phase one.
And this will be, uh, done by PSI slash Intertech.
Um, last year, G two who, uh, did some uh,
uh, mold studies in the building recommended that, uh,
roofing, uh, and structural investigation be done
for the, uh, wiring racket ball.
Thank you. Are there any questions
or discussion on this item?
I have a question, mayor.
Yes. And we'll hold you up to the microphone.
Hank, go ahead.
Is it still our intent to, uh, acquire
the property for the purposes of blading it
and creating a parking lot for the court?
Future court building?
I think that's better directed to Tom.
Tom, can you speak to the process for buildings?
Yeah. Uh, we're, we're, we're, uh, going through
that process now, Hank the building is structurally
we think in good shape.
This is the last step
to have the structural engineers that was leaking a little.
So we wanted to make sure the structural engineers
make sure the water didn't, uh,
compromise the integrity of the building.
And then there might be some potential uses, um,
that we will discuss with the, uh, steering committee
before any final decisions made.
I see. Okay. Thank you. Thank you.
Any other questions or discussion on this item? Yes.
Councilman Bokey.
You're gonna have to pass him down a microphone.
Do we have enough wire?
Louder? Okay.
The question I have is regarding, um, the, uh,
The consultant services, whether this done prior
to the sale, um,
before we purchased the building, I remember a lot
of conversations, conversations with Mr. Rivera,
our commission regarding if we should go ahead with the cell
because if this comes back that it's not structurally good,
we, uh, would we end up being buying a piece of land
that is for the land? Well,
We potentially, but we, it was primarily for the use
for the police when the courthouse goes under construction.
And so we're still in the final conversations about that.
The previous study was pretty asbestos at all that
That's right. And so when
they did that study
because of the water, we don't think this is a big deal,
but we're just being cautious, um,
because of the water damage, um, over the last winter.
Uh, this is just a precaution to make sure
that we can move forward. Thank you.
Thank you for that question. Very good.
Any other discussion pertaining to this item?
Seeing none.
Can I get a motion to approve funding
for phase one enclosure
and structural study for worn racquetball, uh,
by professional services industries under city contract RFPW
0 0 2 5 in the amount of $17,020?
I'll make the motion. Mayor, this
Is Hank. Thank you. Hank.
Second. Second by Michael. Roll call.
Mr. Riveras? Yes, Mr. Wigan. Mr. Zamora? Yes.
Ms. Cavalier? Yes. Mayor Stone? Yes. Yes.
Thank you very much. Thank you. Um, Mr.
Elli, can you speak to what you have planned, uh,
and adding to, uh, our ornamental holiday displays?
Good afternoon, everyone. Um,
Can you direct the microphone up?
As you're aware, the last couple years we've added out
to our Christmas display with a panel tree.
That has been a huge hit.
We've added the drone show, which has brought a ton
of more people to our Christmas tree lighting.
Um, this is a, uh, council approved line item.
We, I've talked with the manufacturer of the tree
that we have currently.
They've offered us some huge discounts on these items
that you have in front of you.
Um, we think that these are gonna be an amazing addition
to our holiday display
and really makes the civic center a
destination for our residents.
Um, if you have any questions about them at all,
we do plan on having the large tree will be
inside the atrium.
It'll go all the way up to the second floor.
Um, so it'll be that wow factor when
you come into city hall.
Um, we'll also have the sleigh with the two reindeer
where you'll be able to sit in
and get your picture taken with Santa Claus in the sleigh.
Um, we'll have the large ornament that you'll be able
to sit in and take your picture out
by the Christmas tree that's out in the park.
Um, these will be, you know, the, the Instagram moments
that people are looking for.
Thank you. Um, can you speak to the savings that you have,
uh, realized around looking for?
So I went back and forth with, uh, the,
our sales rep over there.
Um, and she is just off been fantastic to work with.
She realizes what we're, what we're visioning
and really wanted to make this happen for us.
She, as you can see on the, the tree
and the sleigh, I believe it was,
or the tree, I'm sorry, the tree and the ornament.
She gave us almost a, a 35% discount.
Um, the savings on the other stuff was also like a
15% discount.
So I mean, we're saving, we're getting like $124,000 worth
of stuff for less than $70,000
Because, you know, in the Midwest we love a good bargain.
We had over $80,000.
We had $80,000 budgeted thanks to the, our line item.
So we're still under budget by $10,000.
Thank you for that. Any questions
or discussion on these items?
Just, just one quick question.
The, uh, tree that's pictured here, this one will be
outside then it'll be replacing the one
Outside? Nope, that
one's gonna be inside.
This will be the one inside? Yep.
That'll be the one inside city hall. Great.
And it's actually kind of neat.
It's got a, like a tunnel in the middle of it.
People can like, walk through the middle of the tree
and it's, I think it's gonna be very impressive.
Something people are gonna want to come to.
Very nice. Okay. Thank you.
I think of all the places in our atrium that people,
individuals, families stop
and are taking pictures
that they then use on their holiday cards.
Yeah. And I think as the third largest city, I think we,
we owe it to our residents
to have it an impressive Christmas display.
Absolutely. Do you have a spot
to store this in the off season?
Since it's Absolutely.
The company that stores the large tree for us is offered
to store it for us for the same price that we pay for them
for the yearly Christmas decorations.
So they've included it in the price, what we pay now to have
for our, our lights and for them to put up
and take down the tree currently.
Very good. Any other questions on this item?
And just to that point as well, everything breaks down
and folds flat, so it's all breaks down.
We can load it up in a box van.
They drive it off over to their warehouse and store it
and bring it back in the next year.
Nice features. Thank you for that consideration.
Uh, can I get a motion to approve the purchase
of our ornamental holiday displays from holiday outdoor
decor pursuant to bid number SOLW
1804 in the amount of $69,395
and 75 cents.
So moved. Thank you. Oscar support by Michael.
Okay. Mr. Zamora? Yes. Mr. Wigan? Yes. Ms. Cavalier? Yes.
Mr. Riveras? Yes.
Yes. Thank you. Thank you everyone.
Uh, mark Map, can you speak
to item C is?
Yeah. Um, this is not a, a voting item,
but this is more of a informational item, right.
Purchasing Ask that just the relaying information
has changed since controls solution.
Just the information.
Very good. I believe counsel adopted this on their last,
um, counsel, uh, agenda.
This went through counsel already.
I dunno whether it's just a,
I signed something that went over to counsel.
Okay. Mary, receive a file,
receiving a file. There you go. Yes,
I would.
And so we will do the same. Yes. Thank you.
Um, approval of the list of bills, page
25 in our packet if there are items.
Any questions about that item?
One Question. Yeah. The,
The Presidio bills, does that include the, um,
non DDA buildings in the city
On The list of bills questions, mark? Yeah,
The, the way we explained it was that
the DDA is the meeting for payment,
but as we go along, we're going to figure out
what the distribution is supposed to be
and the other funds will be charged
for their appropriate portion.
I'm not,
we we're just paying up front with,
but we'll be getting reimbursed by other funds with parts
that not DDA housing.
Thank You. So I can speak to the
Budget process. Our
budget director is very, um, uh,
intensive on making sure everyone is accounted
for their fair share.
And is, is that something we legally
have the ability to do?
Yes. Yes, we do that. We do that all
The time. Utilities,
everything.
When will We have that information?
Well, I'll have to have it,
definitely have to have it answered.
Hopefully, hopefully the project will be completed
before the end of the fiscal year.
And if it's not, I'll have to make a determination
before June 30th to make that distribution,
because I won't, I'll carry it over into the next fiscal
fiscal year accounting record.
So
Did you have something here?
No. No. Okay. I wasn't sure if that was a hand.
Uh, any other items on the list
of bill questions? Yes,
I do have a, a handout that's, that shows
the, the DA expenditures
for the last fiscal year from the audit report.
Mm-hmm. Where they're currently.
And the breakdown of the capital items,
Is that in front of us or passing that around?
And mostly I wanted to bring that to your attention
because we're at the next meeting.
We'll be presenting something to the board to approve
a budget for the next fiscal for the
Yes. So that'll
give the board members a flavor
of what's included in the budget now.
Very good. So some homework
To, to work on before our next
There, there. I'm
sure there will be other things
to follow before the next meeting.
Very good. Yes, Gina?
Um, As the budget is being compiled, you know, I know
that it appears that, um, memberships
are specifically listed and approved, put into the budget.
I would encourage, um, the City of Warren
or the DDA to look at membership in the International
Downtown Association.
Um, I find it to be very, very valuable in particularly
with the project that we are about to embark on.
Um, I think that it would make a whole lot of sense.
There is a lot of, it's,
it's an organizational wide membership so
everyone in the city could,
and, you know, your commissioners
and everybody could have a membership.
Um, there's a lot of free online
free virtual trainings and information.
But I would also encourage, um, you
to look at sending some staff
to a couple of the conferences.
Um, they're very, very valuable. That is a great idea.
Thank you for That. Annual conferences in Toronto.
So it's drivable.
Take that back, Tom. Mm-hmm. Very good. Thank you.
Last call on I items.
We have a motion for approval.
Motion to pay the bills.
Thank you, Oz. Need a second?
I'll Second the mayor. Thank you. Hank Inc.
Okay. Mr. Zamora? Yes. Mr. Ra? Yes. Ms. Kevin?
Yes. But conditioned on the swearing
of it at the end is appropriate.
Yes. Mr. Le? Yes. Mayor Stone?
Yes. Okay.
For the good of the order, there are a lot
of things happening in Warren, uh, for our seniors.
A A RP tax services.
Working with the city treasurer, um, will be made available.
Um, what do we have?
They already started with their sign up, uh,
January 28th and 29th.
Going forward. Uh, appointments availability are offered
to on a walk-in basement basis.
First come, first serve, um, from 8:30 AM
to 11:30 AM at the first floor right here.
First floor conference room.
Um, the list of dates is available.
We have flyers for anyone who is interested. Reach out.
We'll make sure you have those.
Um, my next community check in will be at Civic Center
South February 26th.
We're off, um, to a good start this year.
Robust con conversation.
Um, for anyone who wants to know why, uh,
road construction takes so long, uh,
engineering will be hosting the first session
of empowering civic engagement for the 2026 series.
Bring your questions on how roads are selected,
how much it costs, and what are some
of the different factors involved.
Our Black History Month celebration, we'll be February,
Saturday, February 28th from noon to 3:00 PM
at the Warren Community Center.
Uh, it's going to be a lot of fun.
There's food, there's entertainment.
It is free and open to the public.
Please come out and participate.
Um, save the date on your calendars.
May 2nd is scheduled for Asian American
and Pacific Islander celebration for, um,
a API month one to 4:00 PM
And I feel like there was one other
virtual job fair coming up.
April 29th. Open to the community. It will be.
Is this Macomb Community College? This is our headlining.
Yeah, they, they sponsorship.
This is like a new, um,
this is mostly virtual.
Okay. So it's a little bit different.
We normally, it's a big fair at the college in this year,
they're doing a virtual, uh,
trying this. So we'll see how it goes.
I was gonna say, I've never seen something along
that lines, but I will be interested
to see the participation and outcomes.
Yes. Any other events that are happening in the community
that we can shout out?
Wait a second. We had, um, a new business,
American Nail Center open at, uh, tech Center Plaza,
which was fantastic.
Um, new, new businesses are in investing and warm.
Glad to see C.
Our next DDA regular meeting is scheduled for Wednesday,
March 4th, 2026 at 3:00 PM And with
that, our business is completed.
Can I get a motion to adjourn?
I'll make the motion. Mayor, I think Michael Bcha.
Hank. Um, all in favor? Aye. Aye. Any opposed?
Motion carries.